Administrative Assistant - Surrey, Canada - Anika Youth Services

Anika Youth Services

Verified Company

Surrey, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

At Anika Youth Services, we support youth in the Surrey and Langley area that are in need of wrap around services, including long-term housing, outreach services, and life skills programming.

At AYS, we create individualized plans that address the youth's mental health, social, behavioural, and emotional needs.

Friday, on a full time basis.

Responsibilities:

Provide secretarial, administrative and clerical support to the agency and act as an assistant to the agency's personnel; coordinate calendars, schedules appointments, interviews and meetings, assemble and prepare agendas, background materials, attend meetings, take minutes and follow up on action items.
Receive, redirect and respond to agency calls; act as receptionist for the agency by greeting and directing visitors. Review incoming correspondence and prepare outgoing mail.
Assist in the tracking of agency expenses and provide reports. Code documents such as visa statements and invoices ensuring all charge work orders and/or account numbers are correct for management approval; create and process personal and agency expense claims and supervise petty cash transactions.
Coordinate services and maintain subscriptions including household services, phone plans, Hydro accounts, security accounts, internet plans, etc.
Plan events such as communication sessions, workshops and forums; research and book venue, plan room set up, organize and book catering/plan menu; plan agendas and book appropriate speakers based on general topic ideas.
Support the Program Administrator in various duties including but not limited to the recruitment and hiring process, report writing, completing set up, audit and closure of employee files.
Develop and maintain filing systems, manuals and other materials; maintain agency records including contracts; answer related queries, investigate and resolve problems; maintain inventory supplies/stock.
Other office duties as required.

Requirements:

Applicant must be female based on the demographic of clients who have had exposure to abuse from males.
Proficient in the English language (verbal, written, etc)
High school graduation including postsecondary courses in office administration and Microsoft Office products, plus completion of postsecondary accounting courses and two (2) years directly related experience; or an equivalent combination of education and experience.

Preferred experience with human resources and bookkeeping.

Preferred experience in social services/nonprofit sector with some understanding of barriers of the clients AYS supports.
Advanced knowledge of Microsoft Office products (Outlook, Word, Excel, PowerPoint, Quickbooks) as well as other software in use in the agency such as Adobe Acrobat, Nucleus labs, SutiHR, etc.
Fast, accurate typing skills (60 words per minute); ability to format various types of correspondence and complicated reports, forms, charts and presentations.
Excellent communication, interpersonal and organizational skills.
Demonstrated ability to work well under pressure with tight deadlines.
Demonstrated ability to follow high level instructions and work with detailed information.

For more information on Anika Youth Services, please see our website at

Salary:
$24.00-$28.00 per hour

Benefits: