Administrative Assistant - Ontario, Canada - Ontario Association of Interval & Transition Houses

Description

Administrative Assistant - WCA JUMP Scarborough & Health Connect Programs

As the city's largest multi-service women's organization, we help women and gender diverse people escape violence, move out of poverty and access safe, affordable housing.

We work tenaciously to break down barriers that hold women and gender diverse people back from achieving equality
Administrative Assistant, YWCA JUMP Scarborough & Health Connect Programs
YWCA JUMP Scarborough & Health Connect

Employment Type:
Full-Time, Permanent

Salary:
$44,665 (per annum, Level 3), plus comprehensive benefits

We work to promote a climate that is welcoming of all women and individuals who identify as Trans, intersex, non-binary, agender, and/or Two-Spirit.

We encourage applications from women and gender diverse people from all races, ethnic origins, religions, abilities and sexual orientations.

The Administrative Assistant is responsible for providing front desk, reception, administrative support, outreach and program support, data entry and accounting support.

YWCA JUMP Scarborough is a settlement program for newcomer women, female youth and gender diverse people in Scarborough and surrounding areas.

The program has a strong employment emphasis paired with services addressing the adaptation, settlement and integration needs of newcomer women and female youth.

A comprehensive portfolio of services include:
needs and assets assessment, information and orientation, pre-employment, job search and skills training programs, wellness and mental health supports, community connections and professional networking opportunities; Answers, screens and redirects calls on a busy switchboard;
Promotes and provides information about services and other YWCA programs on the phone and in-person;
Provides in-person reception duties, ensuring a welcoming environment for participants and the general public; answers participant inquiries via in-person, telephone, and email, refers participants to community resources as required;
Types correspondence and documents as required schedules and sets up meetings/appointments as requested, including booking space and equipment, moving furniture and equipment, arranges for refreshments;
Assists in participant outreach, pre-screening, and acceptance into the program; uploads client information on tracking databases and spreadsheets;
Helps with set-up for events involving transporting materials, lifting boxes, banners etc;
Assists in processing accounts payable entries into the Finance Department program;
Shares responsibility for building security, including opening and night lock-up.
In-depth knowledge of an academic or technical discipline normally acquired through completion of a community college diploma (e.g., business administration, commerce or related field years' experience delivering office administration in customer facing environments is required;
~ Advanced computer skills in Windows, Word, Excel, Internet, and database applications;
~ Able to work flexible and extended hours;
~ Able to travel and use public transport for outreach activities;
~ Experience using, OneDrive, Eventbrite, Zoom, MS Teams, LinkedIn and/or Learning Management Software is an asset;
~ Marketing experience is an asset;
~ Knowledge of another language an asset (e.g., Mandarin, Urdu, Hindi);
~ Healthcare experience and/or healthcare connections will be considered an asset.

In accordance with YWCA Toronto's COVID-19 Vaccination Policy, all YWCA Toronto employees are required to be fully vaccinated with a COVID-19 vaccination series by October 30, 2021.

As a condition of hire, new staff will be required to submit proof of vaccination prior to their first day of work.

Staff are represented by CUPE Local 2189. This position is within the Bargaining Unit. We encourage applications from women and gender diverse people of all races, ethnic origins, religions, abilities and sexual orientations.
YWCA Toronto provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities.