Data Management Assistant(Iii) - Hamilton, Canada - McMaster University

McMaster University

Verified Company

Hamilton, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement.

Housing and Conference Services:

Housing and Conference Services (HCS) directly supports the University's goal of advancing human and societal wellbeing and overriding vision of 'educating for capability'.

We currently provide a distinctive living and learning experience for 3600 students focused on key educational priorities including community development, personal growth and wellness, academic excellence, and inclusion.

HCS concurrently drives a positive McMaster experience for guests, alumni, staff, faculty and students by providing accommodation and event coordination, which meet the highest standards of service excellence.

HCS is a proud and significant ancillary contributor to the financial health of the University and the core academic and research mission of McMaster.

HCS is currently in a time of significant expansion as capacity is expanding by 66% over the next 5 years.

Moving from 3600 to 6000 bed spaces across 15 buildings.

This expansion will diversify the housing operation dramatically, from a traditional focus on the housing needs of first year undergraduate students, to the introduction of upper year, graduate, and family housing, in addition to a constantly diversifying internal and external client base.

The annual budget for HCS is currently (pre-expansion) approximately $31 million and we employ 100+ full-time and 250 part-time staff.

HCS reports directly to both the divisions of Student Affairs, as well as Operations & Finance.

General Description:

Responsible for providing database design and data management support services for one or more projects. Ensure effective database design and maintain the accuracy, integrity, and security of computerized records systems.

Representative Duties & Responsibilities

Design databases in consultation with researchers, project coordinators, or project stakeholders.
Modify and reconfigure databases to ensure the optimal storage of data and minimize data entry complexities. Write, update, and archive data management and quality assurance conventions.
Develop presentations and present training sessions.
Conduct data audits, compile results, analyze and summarize audit findings.
Recommend modifications to processes related to data collection and data entry conventions and develop implementation plans.
Gather and compile descriptive summaries which may require the use of software to conduct calculations and complete basic statistical analysis.
Review case report forms, determine possible protocol deviations, discrepant data, and inconsistent reporting, and write amendment forms identifying these findings.
Conduct site visits to assess the quality assurance of data.
Participate in project meetings and propose recommendations for procedure modifications and development in the areas of data management, quality control, and assurance.
Test case report forms and database capabilities and implement modifications.
Write queries and macros using SQL, Excel, or other similar programs, to generate quality control checks. Extract and analyze results and recommend changes to conventions for data management.
Recommend appropriate codes for the classification of data for assigned projects.
Oversee the extraction and compilation of data required for reports and disseminate data to research groups, project stakeholders, and collaborating partners.
Write a variety of letters and memos.
Word process a variety of documents such as project reports, case report forms, and manuscripts. Design case report forms that adhere to established design and composition standards.
Respond to inquiries received from project personnel regarding relevant project issues and procedures.
Propose recommendations for procedure modifications and development in the area of data management, quality control, and assurance.
Enter data collected from various sources such as paper documents, electronic entry systems, and the telephone. File, retrieve, and purge documents.
Attend and participate in group meetings.

Qualifications

2 year Community College diploma in Office Administration or related field. Requires a minimum of 3 years of relevant experience.

Supervision

Ensure adherence to quality standards and procedures for shortterm staff.
Provide direction to others in how to carry out work tasks.
Provide orientation and show procedures to others.

Assets:

Additional Information:

Applicants with a background in Computer Science, Data Management, Accounting, or Office Administration are all encouraged to apply. We encourage applicants of a variety of educational and experiential back