Finance Associate - Toronto, Canada - Canadian Actors' Equity Association

Description

Canadian Actors' Equity Association represents professional artists including performers (actors, singers and dancers), directors, choreographers, fight directors, intimacy directors and stage managers who are engaged in theatre, opera and dance in English Canada.

This national Association provides support to nearly 6,000 members across the country.

The
Finance Associate is responsible for maintaining accurate records of cash and non-cash securities held in trust by the Association as a bond against default of contractual obligations by engagers; for maintaining accurate records of basic dues, arrears and other fees payable or paid by the membership; and for assisting with processing engager accounts receivable.

Key responsibilities:

Maintain accurate records of cash and non-cash securities held in trust by the Association as a bond against the default of contractual obligations by engagers, including:

• Recording cash and non-cash securities in the database;
• Preparing deposits for cash security bonds and taking deposits to the bank;
• Maintaining accurate records of security agreements, Trisura bonds, Letters of Credit and pledges;
• Tracking bonds to ensure that adequate security is maintained at all times and that bonds are either renewed or their expiry approved and funds dispersed (if applicable) in a timely manner;
• Processing the Bond Release Checklist including following up with engagers regarding outstanding items and processing bond claims;
• Processing disbursements for bond claims and releases and recording them in the database;
• Assisting with the recording of cash receipts and disbursements in SAGE;
• Responding to enquires from engagers and staff relating to bonds administration.

Maintain accurate records of basic dues, arrears and fees payable or paid by the membership, including:

• Issuing invoices for basic dues, arrears and other fees payable by the membership;
• Preparing and taking deposits to the bank;
• Running credit card transaction reports and reconciling these to the database;
• Recording the receipt of payments in the database;
• Assisting with the recording of cash receipts and disbursements in SAGE;
• Responding to membership enquiries regarding the payment of amounts owing.
• Process engager accounts receivable for the engagers assigned by the supervisor, including:
• Allocating payments received from engagers in the database;
• Pursuing the payment of overdue invoices;
• Reconciling aging accounts receivable;
• Responding to enquiries from engagers and staff relating to engager accounts receivable.

Provides administrative support to the Finance and Administration department including, but not limited to, mail collection and distribution, scanning and general office tasks.

Provide vacation, sickness or work load relief for the Benefits Administrator (Engager Accounts Receivable Administrator).

Other related duties and projects generally considered to be within the job category.


Qualifications

• Post secondary education, ideally relating to accounting, finance and/ or business administration;
• A minimum of three years progressive bookkeeping experience, ideally in an arts, membership or notforprofit organization;
• Demonstrated attention to detail and accuracy;
• Strong analytical and problemsolving skills;
• Strong computer skills, with competency in using intermediate/ advanced features of Microsoft Office (Excel, Word), accounting software and working with a database;
• Demonstrated organizational skills with the ability to multitask and meet tight deadlines;
• Ability to handle confidential matters;
• Effective written and verbal communication skills;
• Collegial interpersonal skills and a team player willing to help out when required;
• Flexibility, ability to adapt to change and shifting priorities;
• Ability to work independently and effectively with mínimal supervision;
• Strong member service attitude in a dynamic environment;

The starting salary for this position is $53,490 per annum with an excellent benefits package including health and dental coverage, life insurance and long term disability after the successful completion of three months of service, and a registered pension plan after one year of service.

Equity offers a hybrid work environment; currently most employees are required to work a minimum of two days a week from the office although schedules are based on the tasks of the position, work flows and work loads, and exact schedules may fluctuate as determined by the supervisor.

Equity is committed to having a staff that reflects the diversity of our membership and the community at large.

A diverse staff team allows us to effectively draw on different perspectives to enhance the quality of our decision-making, deepen the relevance of our policy advice, and enhance our efficiency and effectiveness.

Accordingly, we strive to attract, retain, and develop a staff team that is diverse along many dimensions. We welcome the wide r