Space Planning Coordinator - Oakville, Canada - Sheridan College

Sheridan College

Verified Company

Oakville, Canada

1 week ago

Posted by:

Sophia Lee

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Description

The integrity of Sheridan's space data impacts strategic and capital planning across all departments and faculties.

The Space Planning Coordinator is responsible for upholding an organized and strategic approach to maintaining a space inventory of all campuses and sites and is the technical expert and administrator of ARCHIBUS, Sheridan's Space Inventory and Management database.

The Space Planning Coordinator maintains expertise in space data coding, performs data audits and reporting activities, vets and coordinates short-term space-related projects, and consults internal stakeholders on issues and options related to space planning.

They oversee the work of Co-op students and perform online research and data analysis for medium
- and long-term planning for the Campus Planning department.

What You'll be Doing

Routinely meeting with faculties and departments to document the use, allocation, and attributes of spaces;
Collaborating with Design and Construction and other Facilities divisions on processes for receiving timely updates on renovations, reassignments, and moves;
Performing ARCHIBUS data integrity checks by conducting periodic site audits to validate function, occupancy, area measurements, etc.;
Scheduling and performing annual audits and preparing space data reports for submission to the Ministry;
Collaborating on processes and actively pursuing data updates from other departments on room attributes (e.g. Audio Visual equipment, accessibility/Universal Design attributes, etc.);
Collaborating with other departments on the analysis of scheduling, occupancy, and room utilization data;
Consulting with stakeholders to establish and define the root cause of their space change need; determining opportunities, constraints, timeline;
Producing 'test fit' drawings in AutoCAD, space data reports, and PowerPoint presentations for stakeholders in order to convey potential solution(s) to their need;
Providing guidance and support to Co-op students;
Assigning and administering ARCHIBUS user permissions, installing software upgrades and enhancements, performing ongoing maintenance of the system, and providing frontline support to end users;
Performing other duties as assigned.

About You

You have the skills and knowledge to work with an increasingly diverse student and staff population as well as a proven commitment to anti-oppression, equity, and inclusion.

You have a client focus with an aptitude for identifying client needs and collaborating with others at all levels to provide creative and effective solutions.

You have a highly collaborative spirit and interpersonal skills with the ability to work with others to support establishing and achieving collective goals.

You enjoy working with data and are fascinated by the way that even small changes to data can have a large impact.

You are comfortable with changing and competing priorities and use your organizational skills to develop processes to keep things running smoothly.

3-year Advanced Diploma or Degree in Interior Design, Architectural Technology, or related field and a minimum of 2 years experience working with clients or consultative role - interior design, architectural, facilities fields preferred.

(Equivalency will be considered).

Experience in space and design conceptualization and proficient with AutoCAD 2019 (preferred).

Experience operating and/or maintaining databases; experience with ARCHIBUS or other Integrated Workplace Management Systems is preferred.

Experience with Revit, Sketch Up, Building Information Modeling (BIM), Photoshop (preferred).

Proficient with Microsoft Office Suite including Word, Outlook, and Excel (including pivot tables).

Who We Are:

The flexible and strategic use of all of Sheridan's spaces, enabling wellness, collaboration, inclusivity, and reflective learning and development, is a five-year outcome of Sheridan 2024 and a key objective of the Campus Planning department.

For more information, visit:
Why Work at Sheridan

Other Details

Faculty/Department:
Facilities and Sustainable Infrastructure

Campus Location:
Trafalgar (may be assigned activities at any Sheridan campus). The position is currently working in a hybrid model.

Reference #:

J

Employee Group:
Support Staff - Temporary

Payband:
H

Hourly Range:
$ $38.75

Hours/Week: 37.5

Hours: 8:30am - 5:00pm

Application Details:
This is a temporary position that may continue until December 23, 2024.

Application Deadline:
May 16, 2023

Sheridan is deeply committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission.

We acknowledge that we live and work on the traditional territory of the Mississaugas of the Credit First Nations, Anishinaabe Nation, Huron-Wendat and the Haudenosaunee Confederacy.

Sheridan is situated on these lands, and it is our collective responsibility to honour and respect those who have gone before us, those who are here, and