Bookkeeper - Comox, Canada - Comox Valley Division of Family Practice

Description

Reporting to the Executive Director, this contract position will be awarded to a bookkeeper with at least three years of accounting experience and a strong background working with non-profits.

• Flexible weekly schedule
• up to 25 hours a week, manage your own time;

• Responsible for all full cycle accounting including bank reconciliations, journal entries, payroll, accounts payable, accounts receivable and revenue recognition using QuickBooks Online software;
• Responsible for accurate preparation and processing of semimonthly payroll, with a mixture of fulltime and parttime employees using Payworks in compliance with payroll legislation;
• Manage cash balances to optimize cash flow, monitoring current and projected cash flows and alerting managers to potential issues;
• Maintain oversight of accounts payable and credit cards, including review of payments and cheques for correct coding and ensuring supporting documentation is attached before seeking signing approval;
• Designs and monitors internal controls to ensure that resources are safeguarded and that processes ensure compliance with regulatory requirements;
• Prepare monthly balance sheet reconciliations and monthly financial statements in compliance with GAAP for the Finance Committee;
• Prepares monthly departmental expenditure reports with analysis of budget to actual variances for the management team;
• Participates in annual organizational budget preparation, scenarios, and input of budget into QuickBooks Online;
• Lead annual audit preparation including preparation of schedules and working papers, and acts as the liaison with external auditors as needed;
• Works with the management team to manage the financial reporting and administrative requirements for all funding contracts including reporting, budget review, cash flow planning & forecasting;
• Ensure compliance with all provincial and federal government reporting. Preparation assistance with T3010, T4, T4A, GST, HST and other regulatory reporting required; &
• Is committed to improvement and progression.

• Work environment is typically a home office, with the potential for occasional inperson events or meetings;
• Work schedule is flexible, though attendance at certain virtual meetings is required;
• No travel ; &
• Flexibility for monthly Finance Committee meetings, usually after hours.

• Completion of an undergraduate degree in Accounting, Finance, or related discipline from an accredited university;
• Successful completion of Accounting designation will be considered an asset;
• Completion of the Canadian Payroll Association/ Payroll Manager Certificate will be considered an asset;
• Demonstrated knowledge of the BC Employment Standards Act and payroll legislation;
• Proficient with QuickBooks Online;
• Proficient in the use of Excel (pivot tables, vlookups) and all other aspects of Microsoft O365; &
• Experience with, or the demonstrated ability to quickly learn, the Payworks and Plooto platforms.

• Minimum four (4) years of demonstrated experience working in a similar Accounting capacity;
• Minimum four (4) years of experience in oversight and/or processing full cycle payroll ideally using Payworks for hourly and salary employees;
• Knowledge of the key business processes associated with Finance, Human Resources, and Payroll;
• Demonstrated knowledge and experience using Payroll systems such as Payworks, additional experience with HRIS systems is desirable;
• Operational knowledge of Divisions of Family Practice would be considered an asset;
• Experience in systems implementation would be considered an asset; &
• Demonstrated ability to successfully manage work schedule, ensuring that key meetings are attended and supported.

• Respect, understanding, and support for the organization's mission and values;
• Demonstrated attention to detail and accuracy;
• Ability to be an outofthebox thinker and display a strong sense of curiosity and desire to recommend and implement continuous improvement;
• Proven ability to prioritize workload effectively and meet deadlines;
• Commitment to quality customer service;
• Strong interpersonal, written, and verbal communication skills;
• Ability to work independently, and in teams;
• Effective organizational and time management skills selfmotivated and disciplined selfstarter;
• Ability to use sound judgment, tact, and discretion in dealing with sensitive or confidential issues;
• Ability to adapt to change, and adjust where required;
• Motivated selfdevelopment and willingly take on growth opportunities;
• Strong sense of integrity and professionalism with professional ethics; &
• Able to proactively recognize potential r