Technicien(Ne) en Administration - Quebec City, Canada - CIUSSS de la Capitale-Nationale

CIUSSS de la Capitale-Nationale

Verified Company

Quebec City, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The Centre intégré universitaire de santé et de services sociaux (CIUSSS) de la Capitale-Nationale is a major employer in the Capitale-Nationale region with more than 19,000 employees and more than 600 managers in 21 departments.

It is a network of excellence in health care and social services, research and teaching that places the citizens of Charlevoix, Quebec City and Portneuf at the center of its decisions and actions by offering users and their loved ones health care and end-of-life care as well as local social services accessible throughout its territory.

The person assumes responsibilities related to the organization of work and the planning of the execution of complex administrative and office automation work such as data collection and analysis, preparation of letters, documents, reports and other related tasks.

She is responsible for the physical and informational organization of meetings, convening participants and may be called upon to participate and take minutes.

She may also be responsible for the administrative functioning of her environment and oversees its internal and external relations.

More specifically for this position:
The person is in support of the Director, Assistant Director or Coordinator and will have the following tasks:

Manage the Director's agenda (make appointments according to priorities);
Ensure that the Director's tasks are completed on time;
Plan various meetings;
Draft correspondence; review and correct various documents (presentations, organization charts, various Excel lists, etc.);
Taking notes and drafting minutes for management committees;
Travel expenses for the director;
Respond to various requests from employees (e

g:
leave follow-up, computer access, purchase of office supplies or other equipment, moving requests, etc.);

Any other administrative tasks upon request (e

g:
process of management job postings, ensure follow-up of various requests from the Ministry of Health and Social Services or senior management, etc.).

Exigences:

Academic background required:

Must have a Diploma of Collegial Studies (DEC) with a core concentration in business administration, office administration, office work coordination or, depending on the field of activity required, in another appropriate college discipline from a school recognized by the Ministère de l'Éducation, du Loisir et du Sport.

May hold a college diploma (DEC) in an appropriate discipline combined with a relevant university certificate or an Attestation of Collegial Studies (AEC) in office automation, combined with relevant experience in the targeted field.

IMPORTANT:

Proficiency in the Microsoft Office suite of software tools
Have an excellent knowledge of French, both oral and written **.
Excellent knowledge of English, both oral and written (Englishspeaking clients)**:
Ability to work under pressure;
Ability to be highly organized and to take initiative;
Ability to understand organizational issues in order to make the necessary followups;
A good knowledge of the health and social services network and of health and labour law is an asset.

**Knowledge levels will be evaluated by means of tests and an interview
Personal skills

Autonomy and thoroughness;
Demonstrate tact and discretion;
Customer service oriented;
Ability to adapt in a changing environment.

Remarques:
We thank all those who apply, however only those selected for an interview will be contacted.

Access to Equal Employment:

Our establishment applies an equal access employment program for people from the targeted groups, namely women, Aboriginal people, visible and ethnic minorities, and people with disabilities.

We invite these people to apply.