Office Coordinator - Kitchener, Canada - NFP Corp

NFP Corp

Verified Company

Kitchener, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Business Line:
Group Benefits & Retirement

Hours Per Week:35 (Full-Time)

Job Duration:
Full-Time, Permanent

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About The Group Benefits Team

NFP's Benefit and Retirement Experts help business to develop benefits programs that go above and beyond thanks to our relationships with respected insurance carriers.

We continue to cultivate a team with the frontline expertise required to help sort through offerings, develop a road map and roll out organization-specific employee support.

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About the Role

We're looking for an Office Coordinator that will be responsible for supporting the administrative needs of NFP's Group Benefits & Group Retirement divisions.

The primary focus of the Office Coordinator is ensuring that all business line needs are promptly and accurately satisfied, all deadlines are met, and service standards are achieved.

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What You'll Do

In-Office Administrative Duties_
Support and manage coordination of incoming and outgoing mail
Be responsible for organizing client and staff meetings including but not limited to taking meeting minutes, booking rooms and ordering food
Coordinate with onsite suppliers for office items such as coffee, photocopier, shredding, etc.
Liaise with building/office landlord (access and key fobs, building issues/maintenance)
Scanning mail and other documents and distributing to appropriate staff member
General reception duties such as answering main phone line and greeting guests
Business Leader Support (4 People)_
Assist with presentations or reports for business leaders
Support the completion of expenses
Group Benefits & Group Retirement Business Line Support_
Contracting with insurers and ensuring advisor codes are uptodate and accurate with all carriers
Support onboarding and offboarding of new employees ensuring that new hires access is granted upon start and ended at the time of offboarding
Assist with the coordination of client webinars and events
Other administrative duties as reasonably required

What You Bring

Typically, 2+ years in an office coordinator or administrative role preferably in an insurance or finance environment
Excellent written and verbal communication skills
Ability to successfully interact with a variety of people
Demonstrated ability to work independently and as part of a team
Excellent organizational skills with the ability to adjust to changing workload and priorities
Able to coordinate resources and responsibilities
Selfmotivated and determined with positive attitude and sense of urgency
Confident, poised and interactive communicates effectively, demonstrates emotional intelligence, and understands how to tailor responses in a variety of dynamic situations
Proficient in Microsoft Office Suite with a high proficiency in PowerPoint, Outlook and Excel
Experience with SalesForce a plus

Who We Are

NFP is a leading insurance brokerage that provides property and casualty, group benefits, retirement and individual solutions through our licensed subsidiaries and affiliates.

We're a 6x Best Places to Work award winner in Insurance, a 5-Star Brokerage award winner from Insurance Business Canada Magazine, and a recognized Elite Agency award winner.

We enable client success through the expertise of over 1000 employees based in Canada and more than 6,900 employees with over 310 offices globally.

Since 2021, NFP has been responsible for bringing more than four billion dollars ($4,000,000,000) in premium to the P&C Market.

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What's In It For You
NFP's PeopleFirst culture offers a multitude of benefits to employees and is a great place to call home.

A hybrid environment approach that keeps the best interests of our staff and our clients in mind
Annual bonus plan for all employees
Matching RRSP plan of 5% of salary
Referral Commission Plan
Generous benefits plan including Health Care Spending Account starting on the first day of employment
Full support for continuing education & internal opportunities to grow as an insurance professional to advance career
Reimbursement of license fees and professional membership dues
A global team of industry leaders focused on employee retention, client growth, industry innovation and collaboration

Our employees are the foundation of our success.

NFP is a big company — a growing, inclusive team of individuals supporting each other's passions and engaging with the community._
Building a diverse, collaborative and innovative team requires leadership, deliberate action, and ongoing measurement. We actively support the wellbeing of our employees with benefits and programs driven by recognition, community, financial wellness tools, development and inclusion, fostering personal and professional growth that keeps us moving forward._
Beyond our office walls, we're dedicated to serving the community around us. Every day we make proactive choices to take care of the communities in which we live a