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administrative assistant - Surrey, Canada - Safetech Scaffold Ltd

Safetech Scaffold Ltd Surrey, Canada

2 weeks ago

Work Term: Permanent
Work Language: English
Hours: 40 hours per week
Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience: 2 years to less than 3 years

Work setting

Arrange and co-ordinate seminars, conferences, etc.
Supervise other workers
Train staff
Train other workers
Train, direct and motivate staff
Assign, co-ordinate and review projects and programs
Record and prepare minutes of meetings, seminars and conferences
Schedule and confirm appointments
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Compile data, statistics and other information
Oversee the preparation of reports
Advise senior management
Order office supplies and maintain inventory
Liaise with management, union officials and HR consultants
Oversee payroll administration
Plan, organize, direct, control and evaluate daily operations
Arrange travel, related itineraries and make reservations
Greet people and direct them to contacts or service areas
Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents
Conduct research
Perform data entry
Provide customer service
Work with the marketing department to understand and communicate marketing messages to the field
Maintain and manage digital database
Perform basic bookkeeping tasks
Consult with clients after sale to provide ongoing support
Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
Supervise office and volunteer staff

Participates in a government or community program or initiative that supports newcomers and/or refugees
Assists with immediate settlement needs of newcomers and/or refugees (for example: housing, transportation, storage, childcare, winter clothing, etc.)
Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
Supports newcomers and/or refugees with foreign credential recognition
Offers mentorship programs that pair newcomers and/or refugees with experienced employees
Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees

Participates in a government or community program or initiative that supports youth employment
Offers on-the-job training tailored to youths
Offers mentorship, coaching and/or networking opportunities for youths
Provides awareness training to employees to create a welcoming work environment for youths

Participates in a government or community program or initiative that supports Indigenous people
Offers mentorship, coaching and/or networking opportunities for Indigenous workers
Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations
Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
Facilitates access to Elders who can offer support and guidance to Indigenous workers

Participates in a government or community program or initiative that supports members of visible minorities
Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)
Offers mentorship programs that pair members of visible minorities with experienced employees
Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities