Payroll and Human Resource Administrator - Hamilton - Da-Lee

Description

Overview

Da-Lee Group is a rapidly growing, private equity-backed business leading in environmental services, industrial cleaning, and dust control solutions across Ontario, Quebec and the USA. Da-Lee is positioned for aggressive growth and transformation—expanding operations, integrating acquired entities, and building a scalable business infrastructure. Operating in a project-based, field-driven environment, Da-Lee combines service excellence and integrity with environmental responsibility to support municipal, commercial, and industrial clients across the province. The company's dynamic team is committed to providing the highest level of customer satisfaction and exceeding all industry standards.

Position Overview

The Payroll & HR Administrator at Da-Lee Group plays a key operational role in supporting payroll processing and human resources administration across the organization across multiple jurisdictions. Working closely with the Finance team and partnering with operations, production, and leadership, this role is responsible for executing and maintaining core payroll and HR processes that ensure accuracy, compliance, and consistency.

This role supports payroll and HR administration for employees in Ontario and Quebec, with regular interaction with the Montreal team, and contributes directly to the smooth day-to-day operations of the business. The Payroll & HR Administrator will also support a planned payroll system transition in 2026, helping ensure continuity and data integrity throughout the change.

Key Responsibilities

Administration and Office Support

• Maintain accurate and confidential digital and physical employee files, ensuring records are current and easily retrievable.
• Support day-to-day HR and office administration, including document preparation, correspondence, and record management.
• Assist with scheduling and coordinating meetings, training sessions, and HR-related activities as required.
• Provide administrative support for onboarding and offboarding processes, including preparing documentation and coordinating required forms.
• Support company initiatives, staff meetings, and training sessions by assisting with planning, coordination, and follow-up.
• Act as a first point of contact for basic payroll and HR administrative inquiries, escalating as appropriate.

Payroll, Benefits, and HR Support

• Process bi-weekly payroll accurately and on time for hourly and salaried employees in Ontario and Quebec, ensuring all changes are captured correctly.
• Administer payroll using ADP TeamPay and Necris, and support the transition to a new payroll system planned for 2026.
• Maintain payroll data including new hires, terminations, wage changes, deductions, and statutory requirements across multiple jurisdictions.
• Ensure compliance with applicable provincial and federal employment legislation, including Ontario ESA and Quebec labour standards, as well as CRA and Revenu Québec requirements.
• Prepare and submit payroll remittances, including CPP, EI, QPP, QPIP, income tax, and other statutory deductions.
• Support year-end payroll activities, including T4s, RL-1s, and Records of Employment (ROEs).
• Respond to payroll inquiries and resolve discrepancies in a timely and professional manner.
• Support benefits administration, including enrollments, changes, terminations, and employee inquiries.
• Track employee attendance, vacation, sick time, and statutory leaves, ensuring accurate payroll and HR records.
• Prepare employment-related letters and documentation (offer letters, confirmation letters, leave correspondence, payroll confirmations).
• Support performance review cycles, probation tracking, and training record administration.

Operations and Compliance Support

• Support HR compliance initiatives, including audits, reporting, and documentation reviews.
• Maintain accurate HR data within internal systems and HRIS platforms.
• Assist with health and safety documentation, training records, and compliance tracking.
• Support the implementation and administration of HR policies, procedures, and process improvements.
• Collaborate with Finance and Operations to ensure payroll and HR data aligns with organizational needs and reporting requirements.

Qualifications

• Diploma or degree in Human Resources, Business Administration, Payroll, or a related field.
• 3+ years of payroll and HR administration experience, with demonstrated experience processing payroll in Ontario and Quebec.
• Hands-on experience with ADP TeamPay and Necris; experience supporting payroll system implementations or transitions is a strong asset.
• US payroll experience is considered an asset.
• Bilingual (English/French) is preferred to support employees and stakeholders in Quebec.
• Proven experience administering employee benefits programs.
• Working knowledge of Canadian payroll legislation, including CRA and Revenu Québec requirements.
• Payroll certification (PCP) or working toward designation is an asset.
• Strong proficiency in Microsoft Office and payroll/HRIS systems.
• Exceptional attention to detail, confidentiality, and organizational skills.
• Ability to manage competing priorities, meet deadlines, and work collaboratively in a fast-paced environment.

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