Executive Assistant - North Vancouver, Canada - Real Estate Family Office
1 week ago
Description
This is an exciting opportunity for a
driven individual to join a family run real estate office and become a _key player_ in overseeing and facilitating both the
personal and company objectives.
complete cash flow forecasts:
- understand how to effectively manage assets
The Company:
A successful company with business interests and major investments in a variety of areas, including real estate
The Role:
Personal & Executive Assistant to the Company Founders. This couple is very busy in terms of their business lives, travel schedules, social calendars, and their older childrens ambitious schedules.
This is a very diverse role involving expense and credit card reconciliation, calendar management, travel coordination, event planning and RSVPS, running routine and personal errands, and handling any daily needs of the corporations and the Principals.
Responsibilities will include:_
- Management of personal and business filing systems
- Managing various bank accounts, checking balances, cash flow management, verifying bills and invoices, paying bills, and preparing expense reports, tracking projects
- Reconciling a high volume of credit card and bank statements on a weekly basis (must be able to use quickbooks online)
- Corporate office administration back up.
- Calendar management, including scheduling meetings, tracking invites, booking personal appointments, and responding to RSVPs.
- Household operations including needed repairs, utility payments, car & house insurance, and other organizational needs pertaining to schedules and other needs
- Communication and reporting between the outsourced companies
- Creating and maintaining dashboards used to track performance of the companies
We are seeking a highly organized and reliable administrative professional who has
many years experience supporting a busy senior executive, entrepreneur.
- 8+ years relevant and progressive administrative experience.
- A high level of integrity is essential, as is the natural ability to keep matters confidential and private.
- Previous experience supporting a company founder and/or highprofile business entrepreneur is preferred.
- Numerically savvy and detailoriented. Past experience with personal bookkeeping and banking is a major asset.
- Computer literate, with strong skills in the Microsoft Office suite.
- Experience coordinating complex travel, in conjunction with a travel agent.
- Polished and professional business communication skills are key.
- Driver's license preferred, as they will be occasionally driving between the North Shore and downtown Vancouver and nearby locations within the city.
Job Types:
Full-time, Permanent
Salary:
$75,000.00-$85,000.00 per year
Flexible Language Requirement:
- French not required
Schedule:
- Monday to Friday
Supplemental pay types:
- Bonus pay
Ability to commute/relocate:
- North Vancouver, BC: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Have you completed a cash flow forecast? Have you been in a role where you were required to read financial statements?
Experience:
- executive assistant: 3 years (required)
Work Location:
One location
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