Planner, Meeting and Event Management - London, Canada - Canada Life Assurance Company

Canada Life Assurance Company

Verified Company

London, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Description:

Reporting directly to the Manager, Meeting and Event Management, the Meeting and Event Planner is responsible for planning and executing events for Canada Life.

Programs are business focused and generally take place in Canada or the continental USA.

Accountabilities:

Plan, execute and collaborate on all aspects of supported meetings and events
Play an integral Project Management Role for meetings, develop work plans and task assignments, and manage multiple stakeholders and deliverables
Support the development and implementation of innovative planning processes, tools, and best practices across the team and stakeholder
Provide a consultative approach to setting meeting goals, objectives planning and meeting design elements
Manage program logistics related to destination, hotel, audiovisual, speakers and other outside vendors and partners during planning
Overall keynote speaker management, including consultative selection, coordination, contracting and onboarding
Ensure due diligence and risk management for all associated event partners and attendees
Manage meeting budgets, ensuring cost accountability, approval, reconciliation to Company's financial system, and relevant reporting for stakeholders.
Play a role within the Meeting & Event Management planning team by maintaining a positive, motivating environment, sharing knowledge, expertise and supporting change

Qualifications and Competencies:

35 years experience in meeting and event planning
CMP designation is preferred or a commitment to attaining the CMP designation
Flexibility to travel, often with little notice, and over weekends
Strong organizational and analytical skills with the ability to handle conflicting priorities and fluctuating workloads
Ability to work in a fastpaced, deadlineoriented team environment
Excellent verbal and written communication skills are required to present options and articulate meeting experience to partners, stakeholders and senior officers
Ability to establish strong relationships with internal business clients to ensure best meeting practices, economies of scale and positive collaboration and communication style
Proven negotiating, problemsolving, time management and decisionmaking skills
Project Management experience, including direction of workflow, assignments and monitoring of tasks within the project team
Experience with SAP is an asset
Able to grasp new change and challenges with enthusiasm while sharing ideas/progress
Strong collaboration skills both with clients and internal team members/leadership
Strong computer skills, including Excel, Word, Outlook
Bilingual language skills, both written and verbal, is an asset