Administrative Coordinator - Metro Vancouver Regional District, Canada - First Nations Health Authority

First Nations Health Authority
First Nations Health Authority
Verified Company
Metro Vancouver Regional District, Canada

3 weeks ago

Sophia Lee

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Sophia Lee

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Description

FNHA Overview:


The First Nations Health Authority is a diverse and transformational health organization of professional, innovative and dedicated team members and leaders.


The first of its kind in Canada, FNHA works as a health-and-wellness partner with BC First Nations to support self-determination and decision-making to improve health outcomes.


JOIN OUR HISTORIC JOURNEY
At FNHA, you'll have the opportunity to contribute to BC's history.

With a unique governing structure and mandate, our fluid work environment means you can play an active role in real change.

Our talented teams value respect and foster lateral kindness in their working relationships. Our holistic approach to wellness, based on First Nations teachings, is incorporated into all aspects of work culture. Where else will you get to create a personal wellness plan as part of your performance goals?


Position Summary:

This position supports the Public Health Response team with a focus on Health Emergency Management.

This position provides administration, coordination, facilitation, office management support, and technical support for the team and its initiatives and projects that advance the mandate and interests of the FNHA.

This position participates in the development and implementation of plans, systems, processes and procedures essential for effective and efficient operations.


Union:

PSAC
Hours: 37.5


As a health and wellness organization, the First Nations Health Authority has aligned with the Provincial Public Health Order released on October 14, 2021. We have a mandatory COVID-19 vaccination policy for all employees at First Nations Health Authority. This policy requires all employees to be fully vaccinated against COVID-19. If selected for employment, you will be required to provide proof of vaccination by providing a copy of your BC Vaccination Card Passport with the QR code.

Responsibilities:


  • Provides administrative and coordination support to team, including calendar management, scheduling meetings, preparation of agendas, meeting and event logistic coordination, meeting packages and materials.
  • Develops and maintains the team SharePoint site and team inbox.
  • Participates in developing, implementing and maintaining administrative systems, procedures, processes, and standards for the office and team, including correspondence, issues tracking and management, staff attendance reports, templates, presentations, etc., in collaboration with colleagues and other FNHA departments as appropriate.
  • Provides financial management support to the Directors and Managers, consistent with FNHA policies and procedures (including budget development support, implementation of monitoring and tracking processes, and review of monthly financial reports).
  • Provides support to Managers and Directors with the administration of hiring, orientation and onboarding training on departmental systems, process and procedures.
  • Performs other related duties as assigned.
  • A full job description is available upon request._

Qualifications:


  • Grade 12, including one year of postsecondary education in business or office administration, plus six months of related experience, or an equivalent combination of education, training, and experience
  • Relevant, recent and significant experience in an administrative capacity, including provisions of services to senior level staff processes (normally acquired over a period of 35 years)
  • Experience working with BC First Nations communities and/or organizations
  • Experience in budget oversight and management
  • Experience utilizing a variety of office tools including Microsoft Office suite and SharePoint
  • Experience handling sensitive and confidential information and matters in a trusted and responsible manner
  • Experience developing and maintaining administrative systems, processes and procedures

Knowledge, Skills & Attributes:


  • Knowledge of the FNHA, and it's structure and interdependencies
  • Knowledge of the work of the Health Emergency Management Team
  • Advanced knowledge of MS office
  • Word, PowerPoint, Outlook, Excel and Access
  • Handles confidential information with trust and professionalism

Closing Statement:


Diversity


The First Nations Health Authority is committed to respecting diversity within our workforce; preference will be given to individuals with Indigenous ancestry (First Nations, Inuit, Métis).


What You Can Expect From Us


Joining our family means joining an organization that supports personal growth, in-house training, a paid volunteer day and a unique full-day orientation program.

Leading with culture, all FNHA employees complete San'yas Indigenous Cultural Safety Training.

We support our family to be leaders in wellness and all staff members develop a yearly wellness plan as part of their performance partnership and goal-setting.


Closing
Please note that only those applicants shortlisted will be contacted. If you do not hear from us a
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