Secretary Ii - Sherwood Park, Canada - Toronto Catholic District School Board

Toronto Catholic District School Board

Verified Company

Sherwood Park, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Elk Island Public Schools (EIPS) is one of the largest school divisions in Alberta, serving the education needs of approximately 17,125 students in 43 schools.

Every day, the staff and students of EIPS are encouraged to pursue opportunities to grow and discover their passions in life.

We pride ourselves on providing our staff and students with the tools to achieve success by offering dynamic programming, current resources, and practical professional learning opportunities.

Elk Island Public Schools is recruiting a permanent Secretary II at Next Step Fort Saskatchewan. Must have experience planning and executing social media strategies, creating and publishing content to a variety of platforms, and interacting and monitoring their communities and audiences. Will be required to create and post social media content daily. Must have experience working with School Messenger platform.**-
Commencing August 24, 2023:

30 hours per week (Monday to Friday
6 hours per day):

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Open to Internal and external applicants
:

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EIPS offers a comprehensive benefits package for permanent employees

Next Step Senior High Fort Saskatchewan provides flexible, Outreach programming for grades 10-12 students with 3 teaching staff and 3 support staff.

The school is located in Fort Saskatchewan, AB, approximately 20 kilometres north of Sherwood Park, AB.

Next Step is a supportive, alternative senior high school for students who require a non-traditional, individualized program.

Located in community-based sites in Sherwood Park, Fort Saskatchewan and Vegreville, Next Step provides students with:

- a safe, comfortable environment;
- flexible, individual schedules;
- the opportunity to take responsibility for their own education and to experience success; and
- excellent teachers and encouraging and respectful staff.

***
Position Summary

Secretaries perform a broad range of general office tasks to assist in the positive and efficient operation of the school or department.

Their duties are generally under the direct supervision of the Principal/Assistant Principal or Supervisor.

KEY DUTIES & RESPONSIBILITIES
***
Secretary/Clerical*:

Responsible for telephone switchboard and direct calls to appropriate department
Record and relay telephone messages to staff and students
Welcome and assist visitors to the school office
Distribute mail and courier material to mailboxes
Provide assistance to staff members with office equipment problems
Communication through Synervoice
Type correspondence, letters and memos for administrators and teachers
Maintain current filing system, which includes confidential student files, field trip forms, accident reports and information for staff etc.
Take minutes at the staff meetings, type and distribute to staff
Perform general office duties, file and photocopy

PowerSchool/PASI*:

Maintain student attendance daily, record student absence, appointments and late messages from parents
Call parents if school has not been contacted regarding student's absence as directed by Administration
Update basic student demographic information
Maintain student cumulative files
May be responsible for creating basic reports
Maintain and verify information for PASI submissions
Monitor changes and implications to funding
Responsible for providing audit information as requested by Alberta Education
Meet Alberta Education Reporting submission deadlines
Submit class size information report
Register new students

First Aid*:

Distribute medication to students as authorized by their parents, prescribed by the family doctor and assigned by Administration
Supervise students in case of illness or accidents
Attend to student injuries or illnesses
Document medical action taken with student

EDUCATION AND EXPERIENCE

Education:

High School diploma, supplemented by related courses

Experience:

Minimum of one (1) year related experience in a school or office environment.

Equivalencies will be considered.

KNOWLEDGE, SKILLS AND ATTITUDES:

Accurate data entry skills
Good oral and written communication skills
Switchboard experience
Good interpersonal skills
Good organizational and time management skills
Good prioritization, organization, multitasking, problem solving and time management skills
Ability to work independently
Strong ability to adapt and manage change with frequent interruptions
Ability to deal with sensitive and discretionary matters and maintain strict confidentiality
Personal suitability

We thank all those who apply. Only those selected for further consideration will be contacted.

Posted On
May 04, 2023

Closing Date & Time
May 09, :00 PM MST/MDT

Openings
1

Job Type
Part Time

Job Category
ECE, EA and Support Staff

Location
Sherwood Park AB

Salary
$21.78 to $26.26

Employment Start Date
August 24, 2023

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