Office Coordinator - Vancouver, Canada - Mark Anthony Group Inc.

Mark Anthony Group Inc.

Verified Company

Vancouver, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

At Mark Anthony, we are driven by an unwavering dedication to taste and innovation.

We have a history of crafting new to world brands of distinction that have disrupted traditional beverage categories and completely transformed the global beverage industry.

We're on an outstanding adventure. We're going where others aren't, and we're growing like others can't as a result. And we want
YOU to help write the next chapters with us.

Mission Hill Family Estate Winery has long been regarded a jewel of the British Columbia wine industry; producing world-class wines from its stunning location atop the sweeping hills of West Kelowna, British Columbia.

The iconic winery is known for its international award-winning wines and dramatic architecture set against a backdrop of majestic mountains, scenic lakes and the geometric beauty of the vineyards that define the valley.

Mission Hill's elegant and internationally acclaimed wine portfolio celebrates the unique and diverse micro-climates of perhaps the world's most exciting emerging wine region.

The role:

The
Office Coordinator will play a critical role in the day-to-day management of the Mark Anthony Group Vancouver office.

This high energy, proactive individual will enhance our positive, welcoming space, ensuring the office is well organized, running smoothly and efficiently while fostering a positive environment for a highly productive, fast paced office and supporting leaders with general administrative tasks.

This is a busy role with a ton of scope to be involved with several employee engagement projects across the 43,000 sqft office and multiple business units.

What you'll do:

Office Services _
Coordinate office administrative procedures and review, evaluate and implement new procedures
Administer relationships with external suppliers of office supplies, courier and other services, ensuring adequate service levels and cost containment
Manage and coordinate highvolume shipping / receiving, distribute mail and interoffice mail on daily basis
Host and liaise visitors ensuring they experience Mark Anthony values and "wow" factor
Support in managing and maintaining office security cards and employee parking passes
Manage office supplies within budgeted levels and ensuring quality of service and adequate inventory
Partner with the Office Manager to succinctly communicate office updates and weekly announcements
Support in managing and executing our 1year milestone anniversaries program
Partner with Office Manager, People Operations and Internal Communications to plan, develop and implement office events and social activities to drive employee engagement and participation
Assist in preparing leaders and other EA's for meetings and events including arranging catering, preparing materials, and scheduling people, locations & resources
Maintain cleanliness of office in a timely manner, including meeting rooms, shared offices, common areas, entry ways and kitchens
Maintain active membership in OHS Committee, working with other members, building operators and contractors to address any issues
Budget Planning and Expenses_
Support in tracking office expenses and invoices in a timely manner
Assemble special reports and PowerPoint presentations, as required
Accommodation _
Manage and maintain the Vancouver office floor plan and hot desk assignment via _Envoy_
Assist and action on equipment, supplies and facilities requests (e.g. gym access, bike lockers etc)
Facilities Management _
Coordinate day to day issues with landlord for facility repairs, complaints, HVAC and maintenance, as required

What you'll bring:

Undergraduate/bachelor's degree; business, or related discipline
2+ years of front desk and/or administrative experience
Advanced computer skills (MS Office)
Excellent oral and written communication skills
Must be available to work Monday-Friday 8:30am5:00pm
Level 2 First Aid certification considered an asset

Who you are:

Strong interpersonal skills with ability to interact with all levels
Proven time management skills (prioritize, multitask, and meet deadlines)
Able to work well under pressure
Attention to detail and highly organized
Upbeat, cando attitude

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At Mark Anthony, we live by 5 Core Values every day.

They are the cornerstone of our culture and the values that we look for in who we hire:

Sense of Urgency_

Our business moves fast and so do we. We understand the power of now. We have relentless drive and believe if it can be done, we're the ones who will do it first.