Administrative and Events Specialist - Montréal, Canada - Busbud

Busbud

Verified Company

Montréal, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Who we are
Busbud is the largest online travel agency specializing in intercity bus and coach travel with the broadest global coverage. Travelling is our passion, and we work hard to offer the most comprehensive network of city-to-city travel. We are live in over 80+ countries and 21,000 cities and offer more than 2,300,000 bus routes. Our goal is to provide a more environmentally friendly, accessible and interconnected world.

The Role

Busbud is looking for an energetic and detail-oriented Administrative and Events Specialist to support our Montreal office and remote team across the Globe.

This person will manage office operations, procedures and events, maintain the general upkeep of our Montreal office and support IT & HR.

What you can expect from this opportunity

Organize and coordinate office operations and procedures
Establish and implement office procedures and practices
Maintaining the general upkeep of the premises
Carry out routine checks to ensure safety and security
Attend to general issues and fix simple problems
Monitor office supplies inventory and place orders accordingly
Monitor office expenditures and handle all office contracts
Assist in vendor relationship management
Track inventory and manage all shipping and retrieving of company hardware/equipment
Supporting management and leadership team with monthly, quarterly, annual and ad hoc reporting and presentations
Provide administrative support to the people & culture team and work with them on employee wellness and employee success initiatives
Manage events & create events calendar: Hackathon, Global leadership Summit, Leadership/Board meetings, Annual retreat, holiday events, Busbud anniversary etc.
Work hand in hand with the social committee to manage & plan regular employee social events
Track and ship all company awards, milestone gifts, and employee gifts, as well as work with the team to innovate and align offering to our values.
Manage company swag for onboarding, anniversaries and awards

How can you impress us?

Two years of proven experience as an administrative professional or Executive Assistant
Previous experience planning events in the workplace
Outstanding knowledge of MS Office Suite / Google Suite
Working knowledge of office equipment (scanner, printer, etc.)
Excellent communication and interpersonal skills
Organized with the ability to prioritize and multitask
Reliable with patience and professionalism
Proactive, resourceful
Experience in a startup environment is a plus
Associate's/College degree; BSc/Ba in business administration or relevant field is a plus
Bilingual FR/EN is an asset
Must be located in Montreal to support the local office

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