Administrative Assistant - Toronto, Canada - CPP Investments

CPP Investments

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

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Description

Company Description

Make an impact at a global and dynamic investment organization

When you invest your career in CPP Investments, you join one of the most respected and fastest growing institutional investors in the world.

With current assets under management valued in excess of $500 billion, CPP Investments is a professional investment management organization that globally invests the funds of the Canada Pension Plan (CPP) to help ensure long-term sustainability.

The CPP Fund is projected to reach $3 trillion by 2050.

CPP Investments invests in all major asset classes, including public equity, private equity, real estate, infrastructure and fixed-income instruments, and is headquartered in Toronto with offices in Hong Kong, London, Luxembourg, Mumbai, New York City, San Francisco, São Paulo and Sydney.

CPP Investments attracts and selects high-calibre individuals from top-tier institutions around the globe.

Join our team and look forward to:

Diverse and inspiring colleagues and approachable leaders
Stimulating work in a fastpaced, intellectually challenging environment
Accelerated exposure and responsibility
Global career development opportunities
Being motivated every day by CPP Investments' important social purpose and unshakable principles
A flexible/hybrid work environment combining in office collaboration and remote working
A deeply rooted culture of Integrity, Partnership and High Performance

If you share a passion for performance, value a collegial and collaborative culture, and approach everything with the highest integrity, here's an opportunity for you to invest your career at CPP Investments.

Job Description:

We are currently recruiting for an Administrative Assistant to join Finance Department in Toronto.

The Administrative Assistant will be responsible for providing day-to-day administrative support including managing travel, calendars, meetings, expenses, events, presentations, correspondence, and departmental initiatives.

Role-Specific Accountabilities:

Provide general administrative support to a high performing team of finance/investment professionals as well as support the Finance EAs as required
Manage multiple calendars on behalf of team members working with other departments and external parties to coordinate meeting logistics.
Book and manage complex global travel arrangements, itineraries or other duties related to support professionals who travel globally.
Create and submit expense reports for multiple Executives
Update org charts and distribution lists on a regular basis
Preparing meeting materials, handling expenses and 3rd party invoices, incoming and outgoing correspondence, course, and event registrations, etc.
Handle highly sensitive and confidential matters relating to the daily activity of the department and/or organization.
Accommodate and complete staff requests managing timelines and deliverables.
Coordinate, arrange and oversee team event planning process (e.g., offsites, team building events), as required.
Work closely with other Executive Assistants in the department to increase efficiencies and provide overall departmental support as well as acting as a backup for other assistants in the department as needed.
Work cross functionally as part of a team with other members and departments.
Be a CPP Investments' ambassador by playing a key role in representing the investment business internally and externally. Conduct work in a professional, friendly, easily accessible, and approachable manner.
Other duties as assigned.

Qualifications:

College diploma or undergraduate degree is required.
25 years of experience gained from a fastpaced, professional environment.
Experience providing support to multiple professionals and managing competing priorities.
Experience with complex calendar management, booking high profile meetings, events, scheduling travel and managing expense reimbursement process.
Extremely motivated, eager to learn, adaptable, calm under pressure, and professional.
Proven attention to accuracy and detail, highly organized with the ability to prioritize and multitask.
Ability to work in a high performing culture, under pressure and with timesensitive deadlines.
Able and willing to work flexible hours, as required.
Proven ability to work independently as well as to perform effectively in a teamoriented and openconcept environment.
Personable, easily interacts with all types of personalities and at all levels with a high degree of professionalism.
Exceptional (written and verbal) communication skills and interpersonal skills.
Exemplify our Guiding Principles of Integrity, Partnership, and High Performance.

Additional Information

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At CPP Investments, we are committed to diversity and equitable access to employment opportunities based on ability.

**Our Commitment to Inclusi