Project Coordinator - Toronto, Canada - McCarthy Tétrault LLP

McCarthy Tétrault LLP

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Description:

At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada's Top 100 Employers and one of Canada's Best Diversity Employers.

Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism.

We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.

This position can be based out of

Toronto. McCarthy Tétrault employees benefit from a hybrid work environment.

As a Project Coordinator, you will be:

Assisting Project Managers in managing project activities and tasks (scope, plan, budget, schedule, resource, track costs, report; manage issues, risks and change requests) related to all phases of the project (Initiation, Planning, Requirements and Design, Develop, Test, Execution, Training, Communications and Sustainment).
Lead, as PM, small to medium sized projects where capacity allows.
Review financials for all projects; compile monthly and quarterly financial reports for the project portfolio and identify discrepancies. Conduct periodic financial reviews of all active projects in the portfolio.
Monitor and control project finances (accruals, forecasts, budgets, invoicing).
Manage agenda and documentation for the Portfolio executive committee meetings.
Assisting Project Managers in the planning, scheduling, and preparation of minutes for all required project meetings.
Assisting in the organization of all project documents and artefacts according to MT document management practices and protocol.
Assisting in developing weekly and monthly project status reports as well as monthly project financial reports.
Documenting and organizing project deliverables, scope, and content, including all decisions.
Participating in identifying risks, developing risk management plan, developing risk response plans, and risk monitoring and control.
Assisting in the coordination of collection and validation of business requirements and their success criteria with business partners.
Minimum of a College Diploma. A Bachelor's degree in a related field is preferred.
A minimum of 5 years of experience supporting senior level management.
Project Management designation and experience would be a definite asset.
Experience in a professional services environment would be an asset.
Prior experience as a Project Coordinator / Project Control Officer.
Strong Excel skills would be an asset.
Demonstrated ability to ensure utmost confidentiality and discretion at all times.
Proven problemsolving skills with the ability to visualize and deliver creative solutions.
Ability to work independently and proceed with objectives under mínimal supervision.
Excellent communication (written and verbal) and interpersonal skills. Ability to listen effectively, respond appropriately and maintain a mutual comfort level while relating to clients and Firm members.
Strong attention to detail as it relates to drafting of correspondence and proofreading.
Outstanding organizational and time management skills. Ability to work effectively under pressure to meet quick deadlines and prioritize multiple tasks.
An energetic, proactive, and positive approach to all activities. Demonstrated "can do" attitude to ensure project tasks and activities are managed with the utmost efficiency and effectiveness.

As a member of the McCarthy team, you will have access to:

Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages twoway feedback.
Strong community involvement and a commitment to equity, diversity and inclusion.
A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.