Intermediate Officer, Purchasing - Ottawa, Canada - University of Ottawa

Description

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Job Type:

Employee

Duration in Months (for fixed-term jobs):

12

Job Family:

Procurement

# of Open Positions:

1

Faculty/Service - Department:

Purchasing

Campus:

Roger Guindon Hall

Union Affiliation:

SSUO

Date Posted:

April 11, 2024

Closing Date:

April 22, 2024

Note : Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week:

35

Salary Grade:

SSUO Grade 07

Salary Range:

$55, $69,783.00About the Faculty of Medicine
Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.

Position purpose:
Purchases goods and services for the entire faculty or service in compliance with all relevant policies in order to support administrative, teaching and research activities. Acts as a resource person for members of the faculty or service regarding goods and services procurement.

In this role, your responsibilities will include:

Purchasing: Makes decentralized purchases and participates in the centralized purchasing process for goods and services required for the faculty or service's teaching, research and administrative activities, in accordance with all relevant policies. Speaks with suppliers to obtain prices and quotes for internal clients. Periodically reconciles purchases with the financial system to ensure that transactions are sent to the appropriate cost centre.

Procurement Tracking: Verifies, reconciles and approves supplier invoices in accordance with established policies and procedures. Follows up with purchasing irregularities, such as items missing when products are received, damaged merchandise, and incorrectly applied taxes. Helps clear foreign goods through customs. Might be asked to receive ordered goods and store them in accordance with relevant standards and procedures.

Information and Client Service: Acts as a resource person for members of the faculty or service by explaining goods and services procurement processes, deadlines and practices.

Reporting: Enters and updates purchasing and invoicing data. Provides various simple to moderately complex reports concerning procurement activities on both a scheduled and ad-hoc basis in order to support day-to-day operations and planning.

Records Management: Establishes and maintains an effective filing and records management system to keep records confidential and ensure that complete and accurate documentation is available for future reference or audit purposes.

What you will bring:

Essential Qualifications:

Postsecondary education in administration and office technology or an equivalent combination of education and work experience

Minimum two years of demonstrated experience in a similar role

Other Qualifications

Knowledge of procurement principles and practices

Knowledge of University procurement policies and procedures, and of procurement legislation

Knowledge of tax and customs legislation and regulations

Ability to work under pressure and adapt to shifting priorities

Experience purchasing supplies and scientific equipment an asset

Knowledge of rules and practices in the safe transportation and handling of dangerous goods

Knowledge of federal and provincial legislation on occupational health and safety, environmental protection and the transportation of dangerous goods

Experience interpreting, explaining and applying policies and regulations

Excellent communication, interpersonal and customer service skills

Experience using computer systems and software such as Windows, purchasing software, word processing software, spreadsheets, databases, the internet and email

Initiative, self-reliance, good judgment

Bilingualism – English and French (oral and written)

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.