Administrative Assistant - Calgary, Canada - AP Dynamics Inc.

AP Dynamics Inc.

Verified Company

Calgary, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

AP Dynamics is looking for a talented and motivated Administrative Assistant to join our team in Calgary, AB.

The Administrative Assistant will be responsible for the following duties:

Create and issue invoices related to projects
Maintain Vendor relationships and enter payables
Complete the monthly payroll process.
Manage the employee benefits program.
Maintain HR records
Perform Bank and Credit Card reconciliation
Perform payment collection
Preparing weekly bank deposits
Manage office supplies
Answering phone calls, supporting visitors, managing reception area.
Assisting Executive Team with administrative duties
Acts as an assistant to the project managers as required
Assist project manager with data entry in the Project Management Software
Perform document transmittal through client systems
Assist the HSE coordinator with the compliance process of contractor management services providers (e.g. Avetta, ComplyWorks, etc)
Participate in the AP Dynamics Health and Safety Program according to the level of responsibility
Participate in the AP Dynamics Quality Management System according to the level of responsibility
Other duties as assigned

Requirements:

Bachelor Degree in Business Administration or equivalent education required.
3 years of experience in Project Administration.
3 years of bookkeeping experience.
2 years of experience with QuickBooks.
Experience with ERP/time tracking software is considered a significant asset.
Experience in Document Control is considered an asset.
Excellent Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat.
Strong Organizational Skills and attention to detail.
Other languages such as French and Spanish are assets.
Excellent written and verbal communication, and interpersonal skills, and
Selfmotivated to professional skills and knowledge.