Administrator, Payroll - Vancouver, Canada - Crofton House School

Crofton House School

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Administrator, Payroll & Benefits

Fixed-term Contract

(April February 2024)
Crofton House School offers a girl-centred learning environment for students from Junior Kindergarten to Grade 12.

Here, every day students are motivated to strive for their best selves, embracing academic challenge and diverse experiences, guided by staff who know them and believe in them.

Bound by our belief in the power of girl-centred education, Crofton House School fosters a strong sense of community among educators, staff, students and families.

Here, everyone can contribute to the strength of our school
- including you.

We offer extensive professional development opportunities, competitive compensation and a comprehensive benefits package. Our 10-acre campus provides modern facilities, as well as beautiful outdoor spaces and a daily connection to nature.

Reporting to the Controller, the Payroll and Benefits Administrator is an integral member of the Finance department and is responsible for processing payroll and benefits administration for all Crofton House School employees.

In addition, the Administrator supports the Controller and Director of Human Resources with administrative and general accounting duties as well as providing project support.

There is the possibility for this role to be eligible to work one day a week remotely after the probationary period has been successfully completed.

Key Accountabilities/Responsibilities:

Process semimonthly payroll for approximately 200 employees, hourly and salaried, full time and part time, including payroll transactions such as RRSP, leaves, overtime, vacation, retirement, terminations, Community Dining Program, United Way, etc.
Administer employee benefits program in accordance with school policy and maintain employee database with benefit providers; including enrolling and terminating employees, reconciling benefits and preparing payments to respective agencies such as United Way, SunLife, Granville West, etc.
Complete T4s and Record of Employments as required
Prepare various government reports for filing as required, such as HRDC, CRA, etc.
Review, verify and calculate timesheets for employees and teachers on call
Prepare annual compensation memos for all employees from information provided by Director of Human Resources
Respond to employee queries concerning benefits and pay
Prepare and submit annual teacher status report to the Ministry of Education
Prepare monthly payroll journal entries and monthly reconciliations for General Ledger accounts
Prepare quarterly and annual WorksafeBC reconciliations
Prepare various year end audit working papers including vacation accruals, GL reconciliations, and data analysis, as well as provide adhoc documentation and information to auditors
Provide administrative support to the Director of Finance
Submit Form 7s to WorksafeBC and manage active claims
Attend RRSP Committee meetings, Health & Safety Committee meetings, and United Way Committee meetings as the payroll representative
Schedule, attend, and prepare minutes for the Risk Management Committee meetings
Provide payroll overview at annual employee orientation session
Maintain confidentiality in all matters
Other duties as required

Knowledge, Skills & Abilities:

Working knowledge of UKG/Ultipro payroll and HR system required
Previous experience with UKG/Ultipro Business Intelligence reporting an asset
Excellent communication and interpersonal skills
Attention to detail and ability to handle multiple priorities
High degree of diplomacy, discretion and tact
Ability to handle sensitive and highly confidential material
Strong technical skills and advanced knowledge of Excel
Strong knowledge of accounting principles
Solid working knowledge of employment legislation
Flexibility and ability to juggle many tasks

Qualifications & Experience:

Minimum Qualifications

5+ years accounting and payroll/benefit experience
Certified with National Payroll Institute (formerly Canadian Payroll Association)

Employment and Application Details:

Please note that applicants must be able to legally work in Canada. Applications will be reviewed as soon as they are received.

Applications will be reviewed as soon as they are received.

A cover letter and current resume that outlines exact dates of employment, the organization, job title and responsibilities. If you have gaps in your employment history, please advise as to why.
Please clearly identify your educational background and history of professional development related to this position.

About Crofton House School:

Crofton House School offers a girl-centred learning environment for students from Junior Kindergarten to Grade 12.

Here, students are motivated to strive for their best selves, embracing academic challenge and diverse experiences, guided by staff who know them and believe in them.

Our approach supports the whole girl in her so