Purchasing Coordinator - Vancouver, Canada - Science World

Science World

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Regular Full Time

Position:
Purchasing Coordinator

Reports to:
Director, Finance
Science World is a BC-based charitable organization that engages the people of British Columbia in STEAM literacy. Our mission is to ignite wonder and empower dreams through science and nature.

Our people are our greatest asset.

As part of our team, you will become part of a diverse community that acknowledges everyone's unique talents and empowers people to do what is right for our visitors and each other.

You will work in an environment where we believe in developing our employees and growing their strengths, while focusing on our values:
Curious, Playful, Inclusive, Relevant and Collaborative.

Position Description:

Under the supervision of the Finance Director, you will handle the coordination and administration of purchasing and logistics activities for Science World.

This role encompasses purchasing a wide range of goods and services, the administration of purchase orders, coordinating logistics and delivery activities, in addition to, establishing and maintaining relationships with suppliers.

Moreover, the Purchasing Coordinator will provide financial and administrative support to the finance team.

Responsibilities:

Purchasing and Logistics
Work with all departments to support their purchasing and logistics needs, including travel
Streamline purchasing processes and vendor agreements to achieve cost savings and efficiencies
Establish/manage key supplier relationships to maintain quality of goods, ensure timely delivery and compliance to P.O. terms, manage contract pricing and perform supplier evaluations and feedback
Update or assist with the preparation and development of contracts and agreements
Manage corporate credit card purchases and monthly statement reconciliation
Assist in shipping/receiving function and perform purchasing requests offsite as necessary
Oversee purchasing of office supplies and equipment
Finance and Admin
Assist the AP coordinator with managing payments and other data entry duties as required
Provide support with budget planning and expense tracking
Assist with attendance reporting
Fulfill external donation requests and prepare donation packages
Support ongoing initiatives and special projects
Perform other related duties as required to fulfill any changing business needs of this role

Qualifications:

Post secondary education
A minimum of 3 years of work experience in a purchasing role
Basic knowledge and understanding of accounting is preferred
Experience with Microsoft Office products is required, Intermediate Excel skills
Knowledge of crossborder customs, duties, brokerage is preferred
Excellent communication and interpersonal skills
Able to work effectively with colleagues at all levels of the organization
Analytical mindset, ability to multitask, and manage multiple projects
Position requires some physical activity and the ability to safely lift up to 12kg

This is a unionized position represented by CUPE 1004.

Science World offers a substantial benefits package including: Extended Health, Dental, RRSP matching, generous paid time off (vacation, sick, wellness days), Personal Enrichment day, Science World membership, Hybrid Work environment and Professional Development.