Insert Planning Coordinator - Toronto, Canada - Postmedia Network Inc

Postmedia Network Inc
Postmedia Network Inc
Verified Company
Toronto, Canada

1 week ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description

Position Type:
Permanent, Full-time


Reporting to:
Mail Room Manager


Location:
Islington, ON


Division:
Islington Printing


The Company:

Postmedia is a Canadian newsmedia company representing more than 130 brands across multiple print, online and mobile platforms.

Award-winning journalists and innovative product development teams bring engaging content to millions of people every week whenever and wherever they want it.

This exceptional content, reach and scope offers advertisers and marketers compelling solutions to effectively reach target audiences. We are always on the lookout for talented individuals to join our team.


What you'll do:

The responsibilities include, but are not limited to the following:

  • Production planning including: GFS procession, Pre-pack determination, job docket preparation, making bundle size, print orders and insert list, etc.
  • Ensuring timely accurate communication and allocation of information to appropriate departments and customers.
  • Job bag completion saving and importing insert stats for all publications.
  • Data entry and completion of production reports and monthly packaging invoicing, for Accounts Receivable.
  • Saving insert stats and update IRIS.
  • Prepare, organize and print out necessary documentation for production.
  • Prepare affidavits for flyers received and inserted.
  • Provide exceptional customer service to internal and external customers.
  • Investigating customer complaints.
  • Follow up on missing or additional inserts with the clients.
  • Assist in entering receiving log information as required.
  • To assist inserter operators during insert production.
  • Other tasks as related to distribution support centre.
  • Following up on nonconfirming inserts, coordinating shipment of product, printing skids tags and BOL's.
  • Perform weekly inventory count of logistic materials.
  • Filing Bill of Lading according to the publication.
  • Assisting shippers to load unload when necessary.
  • Coordinate the material handling and shipment of all inbound/outbound deliveries.
  • Oversee the quality control process for the flyer receiving process, including schedule delivery appointments for all incoming deliveries; maintain accurate records for flyer deliveries.
  • Crossreference deliveries with insert orders; develop staging system and work with Tow Motor Operators to ensure products received are staged properly and identified according to publication, flyer ID, insert date, quantity.
  • Liaise with internal and external customers to communicate flyer related delivery problems to affected associates for resolution such as, shortages/overages of inserts received, damaged deliveries, delivery refusals, outstanding flyers deliveries, etc.
  • Create and maintain all transportationrelated documents for each outbound and inbound shipment pertaining to production (bill of lading, customs, postal paperwork, etc.).
  • Ensure shipping schedule is followed in order to meet customer requirements.
  • Support Tow Motor Operator with required information, assigning daily tasks to fulfill production orders.
  • Know what to do when receipt of flyers does not conform to specification.
  • Complete Product Receiving Check list upon receipt of nonconforming products
Health & Safety

  • Know what to do in case of emergency.
  • Follow and ensure staff follows H&S rules and regulations.
  • Ensure daily material handling equipment logs are completed as required.
  • Participate in any and all training provided by the company.
Team Work

  • Assist in shipping and receiving.
  • Assist Line Master, MSD Operators and Team Leads with production preparations, when available.
  • Communicate any pertinent information to DC Management, Line Master or MSD Operator.
  • Support personnel with required information to fulfill orders.
Shipping of Product

  • Identify and ship office and store copies as per customer requirements (update Daily Checklist of Weekly Standing Order List in binder).
  • Follow up with shippers to ensure the person shipping completes a detailed Bill of Lading for each shipment with the following:
  • Date, Arrival and departure of truck trim
  • Store copies, office copies, quantity of name of product
  • Signature of person shipping as well as person picking up product
  • Skid specifications are prepared as per customer requirements.
  • Ensure shipping schedule is followed in order to meet customer requirements.
Job Preparation

  • Provide Tow Motor Operator documentation of production runs and required inserts.
  • Ensure inserts are staged correctly.
  • Confirm flyers pulled for the GFS's by motor operators are correct (i.e. version, date, quantity)
  • Prepare skid tags and Bills of Lading.
  • Inform person managing the shift of inserts that are not available for insertion.

Who you are:


  • Understanding of the Distribution Center Production process
  • Prior experience working in a production/shipping environment, with working knowledge of trucking and loading requirements is mandatory
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