Administrative Assistant - London, Canada - Western University

Western University

Verified Company

London, Canada

4 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Classification & Regular Hours:

Hours per Week: 35

Salary Grade:
Level N

About Western:

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth.

We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us:

The Schulich School of Medicine & Dentistry provides outstanding education within a researchintensive, distributed learning environment, where tomorrow's physicians, dentists and health researchers and other scholars learn to be socially responsible leaders in the advancement of human health. The Schulich School of Medicine & Dentistry is the largest Faculty on the Western University campus and employs over 2,000 parttime and fulltime faculty members and over 1,500 staff.
The mission of the Department of Medicine at the Schulich School of Medicine & Dentistry is to clarify the Department's purpose and acts as the benchmark against which we judge our actions and decisions:
To our patients, we use our expertise to provide the best possible care;
To our community, we are responsive to their needs including safe and timely treatment and prevention; and facilitating the development of a healthy community;
To ourselves, we are a faculty that is never satisfied with the status quo; dedicated to continually improving patient care, creating innovative learning opportunities for all learners and advancing knowledge through research excellence;
To fully support the career development and success of faculty, staff, and students; and
To efficiently and effectively manage funding and payments of $88 million/year, ensuring proper audit and generally accepted accounting principles are strictly followed.

Responsibilities:

The Administrative Assistant will be responsible for supporting many of the administrative and communication processes within the Department of Medicine and will support the Associate Director - Administration & Finance, the Department Chair and other Department faculty leaders in special projects as required.

The Administrative Assistant will also facilitate the development of communications content by obtaining, compiling, and formatting materials, in accordance with Western and Schulich branding and communications guidelines.

Qualifications:

Education:
3 Year University Bachelor's Degree
Experience:
3 years' administrative experience providing customer service and support to a senior leader in a business office setting
Experience working with complex academic data preferably in a University or Hospital environment
Experience crafting communication materials
Knowledge, Skills & Abilities:
Ability to work independently, bring sound judgment and analysis to difficult situations and provide excellent customer service
Familiarity with scientific terminology, library citation standards, and data management
Demonstrated ability to ensure data entry, integrity and reporting
Ability to convey ideas and concepts into understandable and comprehensive instruction
Excellent verbal and written communication skills and confidence dealing with all levels of an organization
Sensitivity to confidential information, and acts with tact and diplomacy
Demonstrated analytical ability with a working knowledge of accounting principles
Demonstrated ability to research/investigate issues and resolve problems
Strong attention to detail and proofreading abilities
Ability to work in a fluid and challenging work environment with changing deadlines
Flexibility to travel to all hospital sites and attend meetings outside of regular business hours (such as 7 AM or 6 PM) as required

Union Statement:

Western Values Diversity:

Please Note:

We thank all applicants for their interest; however, only those chosen for an interview will be contacted.