Executive Assistant - Toronto, Canada - Gallagher

Gallagher

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

About Us:
Gallagher is a global leader in insurance, risk management and consulting services. We help businesses grow, communities thrive and people prosper.
We live a culture defined by _The Gallagher Way_, our set of shared values and guiding tenets.

A culture driven by our people, over 40,000 strong, serving our clients with customized solutions that will protect them and fuel their futures.

At Gallagher, you can build a career whether it's with our brokerage division, our benefits and HR consulting division, or our corporate team.

Responsibilities:

Gallagher Re is one of the world's leading reinsurance advisory and broking firms. We bring together sophisticated analytics capabilities, risk transfer and transactional expertise to provide advice and counsel to our clients. We help our clients interpret the data to guide their decisions surrounding the management of their risk portfolio.

Position Summary:

We are seeking an Office Manager / Executive Assistant who is skilled in performing tasks such as clerical and related office functions.

Core administrative duties include scheduling meetings, calendar management, expense reporting, information and communications organization and distribution, event planning/execution. You will wear multiple hats; duties will also include facilities management and troubleshooting, ordering supplies, and ad hoc requests.

Key Responsibilities:

Provide administrative, reception, and facilities support to Gallagher Re employees in our Toronto office.
Assist in the preparation and dissemination of templates, agendas, weekly communications, and reports regarding operations, personnel changes, etc.
Help manage flow of information and commitments, including over the phone and electronically.
Organize materials for meetings and events.
Acts as key contact for building management and other service requests.

Qualifications:

Required:

Associate's degree and/or 3+ years of related experience.

Work Traits:

Incumbents in this position possess excellent organizational skills and can handle multiple tasks simultaneously.
Demonstrate strong attention to detail and can effectively manage time and priorities in a fastpaced environment.
Need to possess strong verbal and written communication skills.
Maintain a strong work ethic with a total commitment to success each and every day.
Work well as a team member as well as independently.
Proactive, resourceful, and work effectively under deadline pressure.
Demonstrate tact and diplomacy in communicating with internal and external stakeholders.

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