Construction Coordinator - Dartmouth, Canada - Halifax Regional Municipality

Halifax Regional Municipality

Verified Company

Dartmouth, Canada

1 week ago

Posted by:

Sophia Lee

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Description

Job Posting- The Construction Coordinator provides the coordination of engineering administrative operations being undertaken by Construction Services including the Construction Materials Testing and Inspection Program.
DUTIES AND RESPONSIBILITIES

Capital/Operating Accounting

Assist Pavement Management Coordinator with Quarterly Budget Projections.
Prepares, maintains, and distributes Construction reports including status of capital projects and Construction Projects Costing which track the expenditure elements of capital projects.
Creates all commitments (requisitions, reservation) for capital construction projects.
Ensures all commitments at the end of projects are closed out.
Creates reports (Director, CAO, Council) for increase to contract or increase to cost sharing as required in the procurement policy.
Ensures all cost sharing agreements are billed to the appropriate utility, including preparing budget increases. Ensures budget increase/decreases are completed as required.
Tracks projects that will have associated gas tax funding. Ensures signs are created as per the Federal Government Gas Tax Signage.
Orders equipment and supplies as required for the construction inspectors and assigns to the appropriate cost centre.
Monitors expenditures, prepares journal entries, requisitions and inputs budget projections to ensure accuracy of administrative operating and capital budgets for the business division using SAP.

Tender

Schedules all Preconstruction meetings ensure all required stakeholders are in attendance.
Takes and prepares meeting minutes.
Ensures project file is complete prior to project close out. Ensures all electronic and paper files are filed.
Manages change orders are signed off at the appropriate authority and are included in the monthly progress payment.
Provides CAD file and IFC Drawings to contractors.
Issues Order to Start Work for all projects.
Applies for closure permits, approves contractor closure notification and ensures delivery as per policy.
Issues Substantial Completion documentation and updates Nova Scotia Construction Association database when a project reaches substantial.
Process monthly payment to contractors and forward to accounting for payment.
Release contract holdbacks as per Nova Scotia Builders Liens Act.
Track Warranty inspection dates and provide inspectors with list and dates for every project.
Prepares capital project file, including initial payment, and forms templates.
Prepares capital project payments based on quantities received from inspection staff forwarding to Finance, as well as producing cost control data on expenditure levels of projects and associated Capital accounts.
Communication
Acts as Construction liaison person with the general public, outside companies and other Regional Departments regarding currrent construction activities.
Works with Corporate Communications to ensure Public Service Announcements are issued.
Works to provide construction information to Corporate Communications for media related questions.
Liaise with 311 to ensure Construction Index information is up to date and correct to ensure residents are provided required information.
Point of contact when inspector and contractor can't be reached, including after hours.
Works with HRM Risk Management for any claim received regarding a Capital Project.

QUALIFICATIONS

Education & Experience

A diploma in Construction Administration Certificate or have minimum four years' experience in municipal engineering or combination of education and experience.
A minimum of 2 years of construction experience in the areas of asphalt, concrete roadworks and sewers.
A minimum of 1 year in the municipal engineering environment.

Technical/Job Specific Knowledge and Abilities

Working knowledge of general municipal engineering construction practices and procedures.
Ability to read and interpret engineering drawings.
Thorough knowledge of current office management and administration procedures.
Thorough knowledge of budgeting, financial record keeping, information management systems, and human resource systems.
Thorough knowledge of Public Sector procurement and budget processes.
General knowledge of Regional Council and Community Councils.
General knowledge of Municipal and Provincial legislation relevant to the business division.
Ability to take and transcribe minutes.
Ability to evaluate information and inquiries and determine an appropriate response, considering the needs for confidentiality, tact and responsiveness.
Strong knowledge of procurement and financial policies and procedures.

Security Clearance Requirements:
Applicants may be required to complete an employment security screening check and a credit check

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COMPETENCIES:

Customer Service Orientation, Communication, Valuing Diversity, Teamwork and Cooperation, Decision Making, Organizational Awareness, Organization & P