Jobs
>
Regina

    Administrative Specialist - Regina, Canada - Saskatchewan Trucking Association

    Saskatchewan Trucking Association
    Saskatchewan Trucking Association Regina, Canada

    1 month ago

    Default job background
    Description

    Job Description

    We are seeking an Administrative Specialist to joinour dynamic team and provide comprehensive administrative support acrossmultiple departments including administration, education & training, andmembership engagement. The ideal candidate will excel in organization,communication, and financial management, while also demonstrating the abilityto handle diverse responsibilities with efficiency and professionalism. If youare a proactive self-starter with strong attention to detail and a commitmentto excellence, we want to hear from you.

    Responsibilities:

    AdministrativeDepartment:

  • Take minutes at committee and Board meetings, prepare minutes, and distribute them promptly.
  • Schedule meetings and organize facilities when necessary.
  • Assemble Board Reports and compile PDF packages with appropriate content and links.
  • Order and stock office supplies, ensuring all office systems are functional and supplies are available.
  • Run office errands and schedule/monitor office cleaners.
  • Handle invoicing for tenants and provide necessary support as per contracts.
  • Perform daily deposits and reconcile Moneris and Stripe payments.
  • Manage accounts receivable.
  • Handle group insurance, company pension contributions, payroll, ROE, vacation & sick time tracking, bill payment, invoicing, and database management.
  • Maintain and ensure the functionality of the postage meter and photocopier.
  • Manage book sales, including ordering books, tracking inventory, and pricing.
  • Handle file management, documentation, and mail.

    • Education & TrainingDepartment:

  • Organize training sessions, workshops, and seminars by coordinating with trainers, participants, and venues.
  • Handle communication-related to training programs.
  • Maintain training records and databases.
  • Arrange travel and accommodation for trainers.
  • Assist in the preparation of training materials.
  • Provide technical support during training sessions.
  • Assist in collecting and analyzing feedback from participants.
  • Perform general administrative tasks to support the training department.
  • Ensure compliance with relevant regulations and company policies.
  • Assist with special projects or initiatives related to training and development.

    • Membership, IndustryEngagement & Event Responsibilities:

  • Follow up on membership dues and update member information as needed.
  • Ship member items and maintain membership data.
  • Manage product sales and shipping.
  • Onboarding members and data entry
  • Support events through venue rentals, catering, and promotion.
  • Attend events as needed.

    • Qualifications

  • Strong organizational skills.
  • Clear and straightforward communication abilities.
  • Proficiency in financial record-keeping.
  • Accurate scheduling, coordinating, and planning skills.
  • Ability to evaluate project or business progress.
  • Proactive self-starter with a forward-thinking mentality.

    • Knowledge:

  • Bookkeeping including budgeting, invoicing, and payroll.
  • Proficiency in QuickBooks Accounting Software.
  • Experience with Microsoft Dynamics.
  • Familiarity with Microsoft Suite of Products including SharePoint, Word, Outlook, Excel, and Teams.
  • Use of office equipment such as mail machine, photocopier, label, specialized printers
  • Hazelview Properties

    Leasing & Administration Specialist

    2 weeks ago

    Hazelview Properties Regina, Canada

    **WHO YOU ARE?** · The Leasing & Administration Specialist thrives in a fast-paced, entrepreneurial environment and possesses strong negotiation and communication skills. They are primarily responsible for the leasing units and maintaining an occupancy rate of 100% in a portfolio ...

  • Visionpool Business Services

    Finance Specialist

    2 weeks ago

    Visionpool Business Services Regina, Canada

    Visionpool Business Services is hiring a Finance Specialist - Accounts Receivable. THIS POSITION IS LOCATED ON SITE IN REGINA, SK · Responsibilities: · Coordinate day to day functions within Finance · Provide assistance/direction/advice on financial tasks · Provide technical assi ...

  • MD Financial Management

    ATTENTION BUSINESS GRADUATES Office Administrator Regina Contract

    4 weeks ago

    MD Financial Management Regina, Canada

    Requisition ID: 196282 · Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. · MD Management Limited, a division of Scotia Wealth Management, has an exciting opportunity for a talented, enthusiastic, and client-focused Regional A ...

  • Viterra

    Senior IT Specialist-Infrastructure

    2 weeks ago

    Viterra Regina, Canada Full time

    At Viterra, we thrive on connection. As a global agricultural network, our team realizes the power in connecting local farmers to countries around the world. We're committed to creating a workplace that provides our people with the support, guidance, and motivation needed to achi ...

  • SaskPower

    Specialist, Security Governance

    2 weeks ago

    SaskPower Regina, Canada

    JOB SUMMARY: · The Specialist is accountable to provide subject matter expertise and administration of a specialized function. As a member of SaskPower's management team, this position is responsible to act as a central point of contact in the management and administration of st ...

  • Adecco

    Human Resources Specialist

    2 weeks ago

    Adecco Regina, Canada

    Adecco in partnership with our client, who focuses on development of petrochemical and renewable energy projects are seeking an experienced and dynamic Humans Resources Specialist to work in Regina, Sk. In this role you will be the architect of change, driving recruitment strateg ...

  • Crawford & Company

    CA- Content Claims Specialist

    3 weeks ago

    Crawford & Company Regina, Canada

    Position Summary · We are currently recruiting for an Content Claims Specialist to join our Edjuster team in Regina, Saskatchewan, Canada. · The role of Content Claims Specialists is a multi-faceted role, which focuses primarily in the following four key areas of edjuster's ...

  • Adecco Canada

    HR Generalist

    3 weeks ago

    Adecco Canada Regina, Canada Direct Hire

    Adecco in partnership with our client, who focus on development of petrochemical and renewable energy projects are seeking an experienced and dynamic Humans Resources Specialist to work in Regina, Sk. In this role you will be the architect of change, driving recruitment strategie ...

  • GTT, LLC

    Project Controls Specialist

    3 weeks ago

    GTT, LLC Regina, Canada Contract

    Project Controls Specialist · Job Summary:Our client is a Regina-based crown corporation. · Our client is in need of several experienced Project Control Specialists to support Senior Project and Program Managers within their Major Capital Projects PMO. · This is a 3-year contra ...

  • eHealth Saskatchewan

    Human Resource Administrator

    3 weeks ago

    eHealth Saskatchewan Regina, Canada Non-Perm Out-of-Scope

    The eHealth teams engage directly with health system partners and other stakeholders both provincially and federally to ensure all services are delivered efficiently and effectively. · About the HR Administrator role: · Reporting to the Manager of Payroll and HR Operations, the ...

  • SaskPower

    Specialist, Application Management

    3 weeks ago

    SaskPower Regina, Canada

    JOB SUMMARY: · SaskPower's mission is to power Saskatchewan to a cleaner energy future through innovation, performance, and service. Our Commercial Off the Shelf (COTS) team directly contributes to these goals through the management of purchased applications. Our values are safe ...

  • Government of Saskatchewan

    Director, Land Management and Permitting

    3 weeks ago

    Government of Saskatchewan Regina, Canada Permanent Full time

    Director, Land Management and Permitting-ENV002466Employment Type:Permanent Full-time Location(s) · :SK-Rgna-ReginaSK-Stoon-Saskatoon Ministry · :026 EnvironmentSalary Range:$8,531-$11,088MonthlyGrade:MCP.09. The Ministry of Environment takes a team-based approach to protec ...

  • SRA Staffing

    Sharepoint Developer

    3 days ago

    SRA Staffing Regina, Canada Contract

    SharePoint Developer - Intermediate / Senior · Type: Contract (July 2 - December 31, with possible extensions) · Work Schedule: Full-time, Monday to Friday, 8:00 AM to 5:00 PM · Location: Hybrid work environment in Regina SK with preference for candidates available to be on-site ...

  • SaskEnergy

    Natural Gas Specialist

    5 days ago

    SaskEnergy Regina, Canada Full time

    SaskEnergy is seeking a qualified and motivated individual to join our team. The Natural Gas Specialist is knowledgeable in all operational activities within Gas Supply; this includes identifying and executing natural gas related transactions to procure natural gas to meet SaskEn ...

  • University of Regina

    Graduate Student Services Specialist

    3 weeks ago

    University of Regina Regina, Canada

    Position Summary · Are you passionate about supporting students on their academic journey? Do you thrive in a dynamic, multi-cultural environment? Join our team as a Graduate Student Services Specialist – Scholarships In this vital role, you will provide a wide variety of profes ...

  • SaskPower

    Specialist, Application Management

    3 weeks ago

    SaskPower Regina, Canada

    Permanent - Full Time · We generate more than just power for the people of Saskatchewan. We also offer some of the best jobs in the province. Our challenging careers will help you grow, while being surrounded by a team committed to safety, openness, collaboration and accountabili ...

  • Capital Automotive Group Inc./ DBA Capital Automall

    Brand Manager

    3 weeks ago

    Capital Automotive Group Inc./ DBA Capital Automall Regina, Canada Full time

    Company: · Capital Automotive Group Inc./ DBA Capital AutomallQualifications: · ● Bachelor's degree in Marketing, Business Administration, or related field. · ● Minimum of 3-5 years of brand management experience, preferably within the · automotive industry. · ● Proficiency in gr ...

  • GTT, LLC

    Project Manager

    3 weeks ago

    GTT, LLC Regina, Canada Contract

    Project Manager · Overview: Our client is a provincial crown corporation responsible for delivering utility services to the majority of businesses and residences. Our client is in need of several experienced Project Managers to join their existing Project Delivery Office to help ...

  • SaskPower

    Specialist, Security Governance

    2 weeks ago

    SaskPower Regina, Canada

    Temporary - Full Time until 06/17/2025 · We generate more than just power for the people of Saskatchewan. We also offer some of the best jobs in the province. Our challenging careers will help you grow, while being surrounded by a team committed to safety, openness, collaboration ...

  • Brandt

    Director of Web

    1 hour ago

    Brandt Regina, Canada

    About Brandt · Brandt Group of Companies is a diverse and dynamic, global company driven by the ultimate success of our customers across Canada, the USA, Australia, and New Zealand. Brandt's core principles of quality, innovation, commitment, and customer focus fuel our unwaverin ...