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Administrative Assistant - Montréal, Canada - McGill University

McGill University

Verified Company

Montréal, Canada

1 month ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Please refer to the

job aid for instructions on how to apply.

Position Summary:

Major Responsibilities:

As part of the management team for a designated department, plans, develops and implements administrative procedures, policies, and processes in support of the unit.
Provides leadership, professional advice, and functional guidance in shaping the unit's mission in line with its values and culture.
Resolves problems, recommends solutions, and continuously looks for ways to improve the efficiency and effectiveness of the supported units. Works closely with the manager and team to implement change.
Responsible for managing the daily administrative activities for the assigned departments (AOS, EPS & Geography) relating to student affairs. Oversees the development, planning, implementation, and improvement of student affairs and advising procedures.
Responsible for supervising a team and overseeing the student affairs activities for the assigned departments.
Participates in the planning of course offerings with department Chairs for the academic year.
Oversees various studentrelated activities for the departments such as: graduate recruitment, admissions, and registration processes, class scheduling, program and course changes and approves eCalendar requests.
Plans, develops, and delivers special events and projects related to

Student Affairs:

Discover McGill, Open House, departmental orientation sessions for undergraduate and graduate students, and teaching assistants, etc.- Organizes and oversees the production of student affairs publications, website content, and other materials for departments.- Assists with the preparation and submission of Departmental reports.- Identifies and participates in continuous improvement initiatives to maximize effectiveness.- Responsible for keeping up to date on all University and Faculty policies that affect the Departments.- Provides backup support for the HR and Finance related duties for the designated departments.- Undertake special projects pending the needs of the department.

Other Qualifying Skills And/Or Abilities:
Demonstrated knowledge and understanding of University regulations, policies and procedures relating to Student Affairs. Experience supervising a team.

Ability to take initiative, think creatively, work independently and as part of a team, troubleshoot, and prioritize to meet deadlines.

Highly organized and professional; excellent judgment; discretion; ability to take on a breadth of tasks and to make difficult decisions.

Strong leadership, communication, and motivational skills. Ability to effectively communicate and interact with various levels of staff and academics. Excellent attention to detail. Knowledge of finance and HR related activities. Demonstrated ability to work in a computerized environment using a variety of software including Workday, Banner, SIS, and Minerva. Knowledge of French and English.

McGill University is an English-language university where day to day duties may require English communication both verbally and in writing.