Human Resources Coordinator - Winnipeg, Canada - Wellington-Altus Private Wealth Inc.

Wellington-Altus Private Wealth Inc.

Verified Company

Winnipeg, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Human Resources Coordinator

Location:
This position will be in-office, based out of our Winnipeg location.

Our organization:

Founded in 2017, Wellington-Altus Financial Inc.

(Wellington-Altus) is the parent company to Wellington-Altus Private Counsel Inc., Wellington-Altus USA Inc., Wellington-Altus Insurance Inc., Wellington-Altus Group Solutions Inc., Wellington-Altus Asset Management Inc., and Wellington-Altus Private Wealth Inc.—the top-rated* wealth advisory company in Canada and one of Canada's Best Managed Companies.

With more than $25 billion in assets under administration and offices across the country, Wellington-Altus identifies with successful, entrepreneurial advisors and portfolio managers and their high-net-worth clients.

- _Investment Executive 2023 Brokerage Report Card._

The opportunity:

Reporting to the Manager, Human Resources, the HR Coordinator aids with and facilitates the daily functioning of human resources processes across the employee population.

This role owns and administers processes such as onboarding and offboarding, and provides administrative support to the HR function as needed, including record-keeping, file maintenance, and HRIS data entry.

Key responsibilities include:

Onboarding and Orientation
First point of contact for newly hired employees, ensuring their onboarding prior to the first day of employment is a positive experience and all information is accurately entered into the HRIS system.
Provides employee orientations as per the dedicated calendar, coordinating with other departments such as Branch Support and IT, across Canada.
Leads and represents the HR team and function to new Investment Advisor teams joining the company, providing them with information, support, and resources for their transition to Wellington-Altus.
Responsible for onboarding all new Advisor teams to ensure a smooth transition and positive experience.
Conducts background checks on new IA team members.
Offboarding
Responsible for initiating and overseeing the offboarding process for all employees, once directed, coordinating with other departments as needed.
Leave Management
Provides support to the leave management program, by tracking leaves, providing forms, following up with employees.
Including short

- and long-term disability, maternity, parental/adoption, et al.

Updates HRIS to reflect correct employee status when leaves commence and/or cease.
Provides necessary information to other departments payroll, IT, etc.
Runs reports as requested.
Employee Customer Service
Communicates with and responds to employee inquiries and questions, referring to other staff when appropriate.
Guiding employees through HR procedures, referring them to their HR Business Partner when applicable.
Consults with leaders, providing HR and HRIS support and guidance when appropriate.
Actively participates in the Social Committee to ensure a positive and welcoming work environment for employees.
Responsible for the wellness program (i.e. Massage, Chiropractic, etc.).
HR & HRIS Administration
Provides support to the HR Manager and SVP, HR.
Maintains the HRIS with uptodate and accurate employee information name, status, address, title, designation, etc.
Ensures employee files are created and maintained by filing of important information and ensuring thorough record keeping.
Completes administrative and routine tasks as requested, such as updating presentations or documents, filing.
Works on and takes ownership of HR projects and initiatives as directed.
Performs other duties as assigned.
Postsecondary education in Human Resources or Business Administration
Diploma or Degree programs preferred.

years' experience in a customer/client service facing role.

Equivalent combination of education and experience may be considered.
Experience in the wealth management or other regulated industry is a strong asset.
Proficiency with the MSOffice suite, including Word, Excel, Powerpoint, Teams, and Outlook.
Knowledge of or the ability to quickly learn the HR Information System.
Basic understanding of payroll and benefits administration.
An ability to maintain the highest levels of confidentiality.
Exemplary interpersonal and influencing skills; an ability to communicate effectively and work collaboratively, across multiple mediums (inperson, over the phone, and virtually).
Demonstrate a high level of accountability, reliability, adaptability, and innovation in accomplishing day to day work and longterm goals.
Excellent attitude and commitment to providing extraordinary service.
An excellent attention to detail.
Strong problemsolving skills and strong organizational skills.
A high tolerance for ambiguity; highly adaptive and able to manage a large volume of competing priorities.
Working understanding of HR principles, practices, and procedures.

Conditions of employment: