Executive Assistant - Victoria, Canada - School District #62 (Sooke)

School District #62 (Sooke)

Verified Company

Victoria, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Leadership opportunities with an innovative and growing School District

Adjacent to Victoria on southern Vancouver Island, School District No.

62 (Sooke) is the fastest growing school district on Vancouver Island and one of the fastest growing districts in BC.

The District operates in five municipalities:
Langford, Colwood, Metchosin, Sooke and the Highlands and acknowledges the traditional territories of the

Coast Salish:
T'Sou-ke Nation and Scia'new Nation and Nuu-chah-nulth: Pacheedaht Nation. We also recognize some of our schools reside on the traditional territory of Esquimalt Nation and Songhees Nation.

The District employs over 2,000 educators and support staff and serves over 13,000 students The District's Strategic Plan looks ahead to the future and focuses on three priority areas:
learning, engagement and growth.

Executive Assistant - Secretary-Treasurer

Start Date:
July 2, 2024

The Executive Assistant provides support to the Board of Education and District Executives by being a key resource in coordinating daily activities and managing the administrative services to support of the achievement of operational and business objectives.

The Executive Assistant operates with significant independence to successfully design, develop, and implement administrative best practices and records management procedures, while using a high degree of confidentiality and discretion.

The position is also responsible for administrative services for the Board of Education and is the official recorder for all Board meetings.

The Executive Assistant liaises with a number of internal and external stakeholders such as the Board of Education, District Executives, Principals/Vice-Principals, CUPE, STA, District Staff, DPAC, Provincial Government and Ministry representatives, Elections BC staff, Municipality staff, and the general public, in order to ensure the provision of smooth, seamless and effective administrative services that enables the District to deliver on its strategic goals.

Strives for Personal Excellence

Practices a Growth Mindset

Thinks Critically and Creatively

Effectively Communicates and Collaborates

Build Relationships

Foster Interconnectedness

If you possess the above qualities, please submit a cover letter and resume outlining your education and experience in the following areas:

Post-secondary diploma in a Public, Business or Office Administration Program and five years progressive experience in an Executive office environment.

Experience working with a Board and Executive members in a confidential capacity.

Experience working in the K-12 education sector.

Experience in the management of Freedom of information and Protection of Privacy Act (FOIPPA) preferably in a government or public setting.

School District No.

62 (Sooke) is an equal opportunity employer that is committed to diversity, equity and inclusion in the workplace that is free of discrimination and harassment.

We believe in a learning and work environment that is welcoming and safe that values, reflects and appreciates differences.

In addition to clearly demonstrating the above, you must also include the names of two references which must include your immediate supervisor as well as one other reference who can speak to your leadership skills.

Other references may be contacted with your prior permission.

The salary range for this full-time has a minimum salary of $67,323 to $84,153 per annum. Initial placement within the range is based on related education and experience. We also offer a competitive benefits package and pension.

Position Title:

Executive Assistant

Supervisor:

Secretary-Treasurer

Date of Revision:

May 8, 2024

Position Summary

The position is also responsible for administrative services for the Board of Education and is the official recorder for all Board meetings.

Responsibilities:

Administers the day-to-day operation of District Executives and manages calendars and schedules through careful planning, co-ordination, and communication t