Receptionist - Administrative Assistant, Full-time - Ottawa, Canada - Morguard

Morguard

Verified Company

Ottawa, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Full time

Description

PURPOSE

The Reception Administrative Assistant is accountable to the Manager, Operations, for effectively maintaining the Reception function at the Ottawa Region's main office, in a manner that assists the organization as a first-class real estate advisory service provider.

They will also be responsible for assisting with the day-to-day management of the office, along with other administrative and function-specific support activities that are carried out in a timely and consistent manner to enable all departments to achieve their business goals and objectives in providing uninterrupted building services to all stakeholders.

DUTIES AND RESPONSIBILITIES
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Switchboard Operation

Receives and effectively re-directs incoming telephone calls at the main office in a professional polite manner to ensure a high standard of customer service and customer satisfaction at all times; manages receipt/distribution of faxes for office.

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Mail and Courier Services
Manages all incoming/outgoing mail and courier services to ensure timely and efficient delivery for internal and external customer groups.
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Reception, Boardroom Facilities and Freight Elevator Bookings

Schedules bookings for boardroom meeting facilities and the main office freight elevator; assists with the preparation of meeting facilities prior incl.

required equipment, food and beverage service etc.; greets all visitors to the office and is responsible for tracking contractor key access for main office property only.

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Angus Anywhere System

Responsible for inputting tenant service requests/building work orders into the Angus/Service Link system; manages weekly changes and data input of the building field staff On-Call information using the Angus system.

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Office Supply Orders

Orders office supplies for the main office/field staff on a bi-weekly basis; responsible for payment and reconciliation of this account.

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Database Management
Responsible for managing various databases for property related and various office administration information.
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Office Equipment and Miscellaneous Supplies

Responsible for managing the maintenance/supplies for several office copiers; makes maintenance calls and orders cartridge replacements; also responsible for other various office related purchases and for managing credit card expenses as required.

Any other job-related duties and/or projects that may be assigned.

Minimum Requirements

Skills, Knowledge, Experience and Education

Previous experience with Reception, busy work environment and VoIP phone system.
Working knowledge of Yardi is an asset.
Experience with and knowledge of property management industry an asset.
High School or College diploma in Office Administration or equivalent experience.

Core Competencies

Excellent communication skills, both written and verbal.
Good organizational and time management skills.
Ability to multitask and prioritize under pressure.
Professional manners and appearance.
Solid judgement and decisionmaking ability.

Morguard is a fully integrated real estate company. We own, manage and invest in high-quality, well-located, geographically diversified assets across North America.

We have built our business with strong leadership and a proven management platform that have generated substantial, risk-adjusted returns - and significant long-term growth.

With more than 40 years of experience and a dynamic team of 1,500 professionals, our commitment is to realize the potential of real estate through value creation and operational excellence.

**Subject to legally permissible exceptions or accommodation requests, Morguard requires that all new hires be fully vaccinated, as defined by Public Health, for COVID-19 on their first day of the assignment. Unless a valid Human Rights exemption applies, the vaccine requirement will be a condition of employment with Morguard and you will be required to submit your documented proof of vaccination. Should you require an accommodation as set out by the