Secretary III - Ottawa, Canada - The Royal Mental Health Centre

The Royal Mental Health Centre Ottawa, Canada

2 weeks ago

Full time

Description

Duties

Provide administrative and secretarial support to outpatient clinicians.

Schedule appointments using electronic scheduling system.

Create and maintain effective procedures to support activities of the Clinic (consultation appointments, clinical team meetings, statistics tracking, .

Responsible for telephone communications and answering/ redirecting enquiries.

Perform general office duties such a filing, photocopying, sending faxes and ordering office supplies.

Prepare requisitions for printing, stores, work orders, etc.

Input data into clinic database and scheduling system

Use network technology efficiently (electronic file management, data base management, email, appointment scheduling registration, chart closing, chart ordering, etc).

File client records, policies, procedures, etc.

Organize special events and activities.

May be requested to assume responsibility for the scheduling of virtual meetings or of in person meeting rooms.

Work in a manner that is in compliance with staff and patient/client safety practices, policies and procedures of The Royal.

Ensure a work environment that is conducive to The Royal's Anti-Racism, Harassment and Discrimination Free Workplace policy.

Other duties as assigned.

Qualifications:

Completion of OSSD or equivalent.

Office Administration or equivalent College certification and/or diploma OR relevant combination of education, training and experience (minimum experience two years full time secretarial or clerical experience in a medical environment).

Knowledge of medical terminology.

Minimum three years' experience in the secretarial field.

Typing skills 45 words per minute minimum, with high accuracy level.

Proficiency in latest versions of standard office software applications including Internet Explorer, Windows, Microsoft Word, Excel, Outlook, Meditech or other patient registration/booking system, and with office equipment (fax, copier, voice mail).

High level of initiative and judgment.

Excellent communication, organization, problem solving, and customer relation skills, with the ability to relate to persons with mental illness.

Excellent time management skills with the ability to prioritize and meet firm deadlines.

Must be able to multi-task and work with multiple interruptions

High level of attention to detail and commitment to ensure accuracy of work.

Ability to work independently as well as a team member, and work cooperatively with other secretaries as well as research and clinical staff from a variety of disciplines.

Valid G driver's license and access to a reliable vehicle.

English level A- is mandatory in oral expression/comprehension, reading comprehension and written expression. French level A- is mandatory in oral expression and oral comprehension.

Salary Range: $30.07 to $32.66 per hour

Secretary Iii

3 weeks ago

The Royal Ottawa Mental Health Centre Ottawa, Canada

**Position Information** · **Posting Number**: · - ROM23-434E**Title**: · - Secretary III (RFT 1.0 FTE)**Position Status**: · - Regular Full-time**FTE**: · - 1.000**Job Schedule**: · - Days**Unit**: · - Outpatients**Department**: · - Substance Use and Concurrent Disorders**Union* ...
Secretary Iii

2 weeks ago

The Royal Ottawa Mental Health Centre Ottawa, Canada

**Position Information** · **Posting Number**: · - ROM23-226E**Title**: · - Secretary III (TFT 1.0 FTE)**Position Status**: · - Temporary Full-time**Contract End Date**: · - 09/02/2024**FTE**: · - 1**Job Schedule**: · - Days**Department**: · - Youth Psychiatry Program**Union**: · ...
Secretary Iii

1 week ago

The Royal Ottawa Mental Health Centre Ottawa, Canada

**Position Information** · **Posting Number**: · - ROM23-012E**Title**: · - Secretary III (RFT 1.0 FTE)**Position Status**: · - Regular Full-time**FTE**: · - 1.0**Job Schedule**: · - Days/Evenings**Department**: · - Ontario Structured Psychotherapy**Site**: · - Royal Ottawa Menta ...
Secretary Iii

2 weeks ago

The Royal Ottawa Mental Health Centre Ottawa, Canada

**Position Information** · **Posting Number**: · - ROM24-086E REPOST**Title**: · - Secretary III (TFT 1.0 FTE)**Position Status**: · - Temporary Full-time**Contract End Date**: · - 02/02/2026**FTE**: · - 1.0**Job Schedule**: · - Days**Department**: · - Patient Flow**Union**: · - ...
Secretary Iii

2 weeks ago

The Royal Ottawa Mental Health Centre Ottawa, Canada

**Position Information** · **Posting Number**: · - ROM22-519E**Title**: · - Secretary III (RFT 1.0 FTE)**Position Status**: · - Regular Full-time**FTE**: · - 1.0**Job Schedule**: · - Days**Department**: · - Geriatric Psychiatry**Union**: · - CUPE Local 942**Site**: · - Royal Otta ...
Secretary Iii

2 weeks ago

The Royal Ottawa Mental Health Centre Ottawa, Canada

**Position Information** · **Posting Number**: · - ROM23-195E**Title**: · - Secretary III (RFT 1.0 FTE)**Position Status**: · - Regular Full-time**FTE**: · - 1.0**Job Schedule**: · - Days**Department**: · - IMHR**Union**: · - CUPE Local 942**Site**: · - Institute of Mental Health ...
Secretary Iii

3 weeks ago

The Royal Ottawa Mental Health Centre Ottawa, Canada

**Position Information** · **Posting Number**: · - ROM22-493E**Title**: · - Secretary III (RFT 1.0 FTE)**Position Status**: · - Regular Full-time**FTE**: · - 1.0**Job Schedule**: · - Days**Department**: · - Forensic Psychiatry**Union**: · - CUPE Local 942**Site**: · - Royal Ottaw ...
Secretary Iii

2 weeks ago

The Royal Ottawa Mental Health Centre Ottawa, Canada

**Position Information** · **Posting Number**: · - ROM23-389E**Title**: · - Secretary III (RFT 1.0 FTE)**Position Status**: · - Regular Full-time**FTE**: · - 1.0**Job Schedule**: · - Days**Unit**: · - Ambulatory Care**Department**: · - Geriatric Psychiatry**Union**: · - CUPE Loca ...
Secretary Iii

2 weeks ago

The Royal Ottawa Mental Health Centre Ottawa, Canada

**Position Information** · **Posting Number**: · - ROM23-192E**Title**: · - Secretary III (RFT 1.0 FTE)**Position Status**: · - Regular Full-time**FTE**: · - 1.0**Job Schedule**: · - Days**Unit**: · - Regional Psychosis Clinic**Department**: · - Integrated Schizophrenia Recovery ...
Secretary Iii

2 weeks ago

The Royal Ottawa Mental Health Centre Ottawa, Canada

**Position Information** · **Posting Number**: · - ROM23-170E**Title**: · - Secretary III (RFT 1.0 FTE)**Position Status**: · - Regular Full-time**FTE**: · - 1.0**Job Schedule**: · - Days**Unit**: · - Outpatient Services**Department**: · - Forensic Psychiatry**Union**: · - CUPE L ...
Secretary Iii

3 weeks ago

The Royal Ottawa Mental Health Centre Ottawa, Canada

**Position Information** · **Posting Number**: · - ROM24-153E**Title**: · - Secretary III (TFT 1.0 FTE)**Position Status**: · - Temporary Full-time**Contract End Date**: · - 03/28/2025**FTE**: · - 1.0**Job Schedule**: · - Days**Unit**: · - Outpatient Services**Department**: · - F ...
Secretary Iii

2 weeks ago

The Royal Ottawa Mental Health Centre Ottawa, Canada

**Position Information** · **Posting Number**: · - ROM23-409E**Title**: · - Secretary III (RFT 1.0 FTE)**Position Status**: · - Regular Full-time**FTE**: · - 1.0**Job Schedule**: · - Days**Unit**: · - Outpatient Services**Department**: · - Forensic Psychiatry**Union**: · - CUPE L ...
Secretary Iii

2 weeks ago

The Royal Ottawa Mental Health Centre Ottawa, Canada

**Position Information** · **Posting Number**: · - ROM23-269E**Title**: · - Secretary III (RFT 1.0 FTE)**Position Status**: · - Regular Full-time**FTE**: · - 1.0**Job Schedule**: · - Days**Unit**: · - Mood & Anxiety Outpatient Unit**Department**: · - Mood & Anxiety**Union**: · - ...
Secretary Iii

3 weeks ago

The Royal Ottawa Mental Health Centre Ottawa, Canada

**Position Information** · **Posting Number**: · - ROM22-528E**Title**: · - Secretary III**Position Status**: · - Regular Full-time**FTE**: · - 1.0**Job Schedule**: · - Days**Unit**: · - Mood & Anxiety Outpatient Unit**Department**: · - Mood & Anxiety**Union**: · - CUPE Local 942 ...
Secretary Iii

2 weeks ago

The Royal Ottawa Mental Health Centre Ottawa, Canada

**Position Information** · **Posting Number**: · - ROM24-160E**Title**: · - Secretary III (RFT 0.8 FTE)**Position Status**: · - Regular Full-time**FTE**: · - 0.8**Job Schedule**: · - Days**Unit**: · - Recovery Unit**Department**: · - Integrated Schizophrenia Recovery Program**Uni ...
Secretary Iii

1 week ago

The Royal Ottawa Mental Health Centre Ottawa, Canada

**Position Information** · **Posting Number**: · - ROM23-158E**Title**: · - Secretary III (TFT 1.0 FTE)**Position Status**: · - Temporary Full-time**Contract End Date**: · - 06/02/2024**FTE**: · - 1.0**Job Schedule**: · - Days**Unit**: · - Schizophrenia Outpatient**Department**: ...
Secretary Iii

2 weeks ago

The Royal Ottawa Mental Health Centre Ottawa, Canada

**Position Information** · **Posting Number**: · - ROM24-151E**Title**: · - Secretary III (RFT 1.0 FTE)**Position Status**: · - Regular Full-time**FTE**: · - 1**Job Schedule**: · - Days**Department**: · - Finance**Union**: · - CUPE Local 942**Site**: · - Royal Ottawa Mental Healt ...
Secretary Iii

3 weeks ago

The Royal Ottawa Mental Health Centre Ottawa, Canada

**Position Information** · **Posting Number**: · - ROM24-126E**Title**: · - Secretary III (RPT 0.4 FTE)**Position Status**: · - Regular Part-time**FTE**: · - 0.4**Job Schedule**: · - Days/Evenings**Department**: · - Long Term Care**Union**: · - CUPE Local 942**Site**: · - Royal O ...
Secretary Iii

1 week ago

The Royal Ottawa Mental Health Centre Ottawa, Canada

**Position Information** · **Posting Number**: · - ROM23-084E**Title**: · - Secretary III (TFT 1.0 FTE)**Position Status**: · - Temporary Full-time**Contract End Date**: · - 11/17/2023**FTE**: · - 1.0**Job Schedule**: · - Days**Unit**: · - Outpatient Services**Department**: · - F ...
Secretary Iii

1 day ago

The Royal Ottawa Mental Health Centre Ottawa, Canada

**Position Information** · **Posting Number**: · - ROM23-023E**Title**: · - Secretary III (TFT 1.0 FTE)**Position Status**: · - Temporary Full-time**Contract End Date**: · - 07/10/2023**FTE**: · - 1.0**Job Schedule**: · - Days**Unit**: · - Mood & Anxiety Outpatient Unit**Departme ...