Legal Assistant - West Kelowna, Canada - City of West Kelowna

City of West Kelowna

Verified Company

West Kelowna, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

City of West Kelowna:

Legal Assistant:

PART TIME

West t Kelowna is a thriving city that has a rural sophistication appeal and is a haven for outdoor recreation.

Sun-soaked lakeshores, agricultural charm, and access to urban jobs and living have made West Kelowna the place to be. We maintain a deep connection with our agricultural roots and we celebrate the one-of-a-kind character of our community. We offer competitive salaries, excellent benefits, numerous employee wellness incentives, and professional development opportunities.

We are searching for an experienced Legal Assistant will provide confidential administrative and legal support for the Director of Legal Services in the preparing, reviewing, and distributing a variety of legal documents required to facilitate legal transactions for the City.

Other duties such as scheduling, managing due dates, triaging requests for legal support, risk management and document preparation and assembly.

Key Responsibilities

Provide clerical and administrative support
Prepare and file court materials
Review contracts, leases and other legal documents for completion and accuracy
Process land title registrations and statutory declarations
Obtain and review insurance records
Oversee the intake and respond to liability claims as a liaison with the City's insurer
Update and maintain a variety of filing systems, records, reports, manuals, employee and departmental files, departmental processes and practices, policies, procedures and forms
Organize and coordinate meetings, may attend meetings as required
Compose and distribute minutes and back up material if necessary
Participate in projects which involve researching, compiling and analyzing information
Maintain records under the Local Government Management Association Records Management System
Provide confidential administrative support and vacation coverage to the Executive Assistant
Perform other related duties as required

Education, Experience, Skills, and Abilities

Completion of Legal Assistant Certificate or a related discipline from a recognized postsecondary institution
3 years experience processing legal documentation, preferably in a municipal setting
Proficient in Microsoft Office and able to learn new software
Experience handling highly confidential information with discretion and integrity
Ability to use high degree of tact and good judgement; be attentive to details
Excellent organizational, time management and planning skills
Strong work ethic with the flexibility to adjust hours when required
Class 5 BC Drivers License

Applications are accepted online at *. **We thank all applicants for their interest; however only those selected for further consideration will be contacted.

Competition No. 23-30E, Closes May 28, 2023

Exempt Position |Part Time 21 hrs/wk. | Benefits | Municipal Pension

Competitive salary commensurate with knowledge and experience

Education :
Other trades certificate or diploma
Experience : 3 years to less than 5 years