Adjointe Administrative - Saint-Bruno, QC
Only for registered members Saint-Bruno, QC, Canada
1 month ago
Job summary
We are looking for a full-time Project Administrative Assistant in Saint Bruno to support the Project Director and ensure the smooth functioning of the M9A project.
Responsibilities
- Maintaining the Project Director's calendar and ensuring efficient time management
- Managing the Project Director's inbox and highlighting urgent matters
- Coordinating internal and external meetings and compiling reports for project reviews
- Managing the project office, including visitor reception, room allocation, post, and invoices
- Tracking annual leave and bi-monthly approval of timesheets for the project team
- Organizing travel reservations, visa requests, and yearly expat travel arrangements
- Preparing meeting agendas and writing minutes
- Building and maintaining professional relationships with customers and acting as a reliable point of contact
- Providing onboarding and other support to new team members
Qualifications
- Undergraduate degree or higher
- Expert-level proficiency in Microsoft 365 tools: SharePoint, Outlook, Teams, Word, Excel, and PowerPoint
- Minimum 5 years of experience in administrative support
- Fluency in French and English, both written and oral
- Strong prioritization skills and a good sense of initiative
- Ability to anticipate and solve issues autonomously
- Excellent multitasking and organizational abilities
- A team-oriented mindset with a strong focus on customer service
Job description
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