Lead Purchasing Officer - Ottawa, Canada - University of Ottawa

    University of Ottawa
    University of Ottawa Ottawa, Canada

    3 weeks ago

    Default job background
    Full time
    Description

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    Job Type:

    Employee

    Duration in Months (for fixed-term jobs):

    N/A

    Job Family:

    Procurement

    # of Open Positions:

    1

    Faculty/Service - Department:

    Finance

    Campus:

    Ottawa, ON

    Union Affiliation:

    SSUO

    Date Posted:

    April 15, 2024

    Closing Date:

    April 26, 2024

    Note : Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

    Hours per week:

    35

    Salary Grade:

    SSUO Grade 09

    Salary Range:

    $67, $85,623.00About the Faculty of Health Sciences About Sciences
    Make your mark with the Faculty of Health Sciences Health matters to everyone and we are committed to becoming a nationally and internationally recognized leader in innovative approaches to active living, health promotion, and quality health services.
    Our success lies in our students and our people. Join us and every day you will have the opportunity to make a meaningful impact as we grow together and make a great faculty even better.

    Position purpose:

    Reporting to the Finance Manager, the incumbent is responsible for the timely procurement of goods and services at the Faculty of Health Sciences. Ensure cost effectiveness, quality and compliance with policies and procedures. Facilitate all purchases, reception and payment of transactions in collaboration with Procurement Services.

    Note : The Lead Purchasing Officer from the Faculty of Health Sciences is paired with the Faculty of Medicine, working in partnership and as member of the team of the purchasing HUB, sharing communication tools and office space (Roger-Guindon Campus).

    In this role, your responsibilities will include, among others:

  • Administer and manage all the steps for purchases including analyzing, coordinating, producing, collecting, and assembling all required approvals and documentation. Make final recommendation on the vendor, pricing, conditions, warranties, deliveries in compliance with Policy 36 approval authority schedule and with the rules of the granting agencies.
  • Guide internal users on procurement best practices, policies and procedures, based on the nature and value of their purchasing needs. Manage the requisitions, collect and assemble the required approvals and documentation associated with the reception and the payment of goods and services.
  • Coordinate and approve payments in the financial system for all transactions related to purchase orders, as per Policy 36 approval authority schedule. Verify with the requester that all merchandise is received and functional before processing payments. Communicate and negotiate with the vendors to solve issues arising during the procurement process.
  • Participate in the procurement process for large projects involving planning, coordination, capital investments in collaboration with Procurement Services, Facilities and Financial Resources, as appropriate.
  • Coordinate the logistics for delivery of large equipment with the supplier and all other relevant parties (directors, receiving team, facilities, etc.)
  • Act as a lead-consultant and main contact person for general inquiries from directors, administrative employees and suppliers. Provide leadership, direction and coordination to ensure the provision of high-quality services to faculty and staff members and by establishing efficient, professional and constant communications.
  • Support internal clients with their contract requests under $100k, and collaborate accordingly with Procurement Services (as required by policy 36).

    • What you will bring:

  • Supply Chain Management Diploma, Certification or minimum of 3 years of experience in purchasing principles and finance.
  • Minimum of 3 years of experience in customer service.
  • Experience and abilities in interpreting, explaining and applying policies and procedures.
  • Knowledge and/or experience working under purchasing policies (ex: Policy 36, Bill 122, etc.)
  • Experience using computer systems, software (SciQuest, Excel, databases, email) and supplier's websites.
  • Good interpersonal, communication and conflict resolution skills.
  • Strong organizational skills and ability to meet deadlines.
  • Bilingualism (French and English, spoken and written).

    • Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.