HR Coordinator - Calgary, Canada - Flair Canada

Description

Essential Duties
The following duties are an overview of the primary duties and responsibilities of the
HR Coordinator - USA but Based in Canada and should not be considered an all-inclusive list:

• Provides concise and accurate reports for the Senior Director of Human Resources as needed.
• Demonstrates proficiency in job duties by streamlining processes and procedures and working cooperatively to provide support to all team members.
• Coaches and develops direct reports.
• Monitors US employee's attendance and processes vacation and paid time off (PTO) requests.
• During absences of team members, coordinates additional workload.
• Schedules, prepares, and conducts performance reviews.
• Ensures that standard operating procedures (SOP's) are followed by all team members.
• Benefits and compensation
• Assists with or leads as directed the development and/or implementation of the full range of employee benefits and compensation.
• Ensures employees are educated on their benefits upon hire and followup with employees that need further clarification on benefit offerings.
• Completes all compliance reporting requirements in a timely fashion using company approved software or other designated tools.
• Reviews and approves benefits invoices and assures that they are sent to Accounts Payable promptly.
• Acts as the main point of contact for benefits brokers and benefits providers. Keeps external benefits provider systems updated.
• Completes ACA reporting requirements in a timely fashion using UKG software.
• Completes annual 401K plan audits promptly and serves as a Plan administrator
• Recruitment and staffing
• Assists management in the development of future leaders, succession planning, and effective workforce planning.
• Provides leadership to ensure the organization attracts, develops, and retains the best people and fosters an environment in which all team members are respected regardless of their differences and are motivated to fully use their capabilities to improve both their individual and team contributions in achieving desired business results.
• Turnover & Retention Improvement
• Audits exit interviews of hourly and salaried personnel to ensure they are being conducted properly. Assists management in the implementation of retention initiatives focused on enhancing orientation and job training processes. Coordinates and communicates with management any recommendations for developing people management skills.
• Analyzes turnover, retention, and absenteeism data and provide reports to the Managerial Teams as necessary.
• Onboarding and training
• Effectively executes the hiring process with all new hires in an effective and organized manner while collecting all required company and legal paperwork and entering in approved company systems and personnel files.
• Delivers annual training and development of programs to improve organizational capability and effectiveness, including but not limited to Sexual Harassment Training, Dress Code Policy Training, Benefit training, etc.
• Ensures employees are trained to understand the company's policies and procedures as identified in the company handbook.
• Updates and notifies employees of company handbook changes as directed.
• Payroll
• Accurately enters and records payroll entries while completing biweekly payroll functions on a timely basis in compliance with state and federal laws.
• Runs payroll and HRIS reports as needed.
• Applicable regulatory compliance
• Executes all HR policies, practices, and processes to ensure legal compliance with regulatory standards and legal obligations governing employee practices, labor laws, global business practices, audits, and charges from regulatory agencies like EEOC and state and local agencies.
• Safety
• Collaborates with the local U.S. Safety Teams and the Corporate Safety Team to ensure safety awareness, training, orientation, and compliance.
• Investigations
• Conducts thorough investigations of employee complaints and accident/near miss investigations; provides followup to the Managers and other department heads regarding complaint issues.
• Maintains written records of all complaints and resolution.
• Confidentiality
• Ability to handle information confidentially.

Required Training, Experience, Licenses and Certifications
In addition to performing satisfactorily all of the duties and responsibilities of the position, an individual in this position must possess and maintain the following knowledge, skills, qualifications and/or abilities:

• Bachelor's Degree from four-year College or university preferred or related.
• Minimum 1 year direct Human Resource experience required or related.(USA Experience is preferred/Beneficial)
• Knowledge and understanding of human resources and employment practices (selection, interviewing, job evaluations, etc.).
• Must be fluent to speak, read, write and understand the English language.
• Being able to speak Korean is beneficial as we have a Branch in