Administrative Assistant - Toronto, Canada - The Ummah

Description

• Answering and directing phone calls, taking messages, and routing calls to appropriate individuals.
• Scheduling appointments, meetings, and conferences, and coordinating calendars.
• Maintaining and updating files, records, and documents.
• Assisting with the preparation of reports, presentations, and data analysis.
• Coordinating travel arrangements and managing logistics for business trips.
• Ordering and maintaining office supplies and equipment.
• Providing general administrative support to staff members.
• Maintaining confidentiality and handling sensitive information appropriately.
• Prioritizing and managing multiple tasks and deadlines.

• Minimum of 1 year of experience in an administrative or office support role.
• Demonstrated experience handling administrative tasks, managing calendars, and coordinating travel arrangements.
• Experience in organizing and maintaining files, records, and documents.
• Familiarity with office procedures and protocols.

• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or similar tools.
• Attention to detail and accuracy in handling information and documents.
• Ability to prioritize tasks and work independently.
• Problemsolving skills and the ability to adapt to changing situations.
• Strong interpersonal skills and the ability to work effectively with colleagues and external contacts.
• Proficiency in handling phone systems and office equipment.
• Ability to maintain confidentiality and handle sensitive information appropriately.

• High school diploma or equivalent required.
• Additional coursework or training in office administration, business administration, or a related field is preferred.

• Onsite parking

• French not required

• Day shift
• No weekends

• Toronto, ON M5J 1V6: reliably commute or plan to relocate before starting work (required)

• Secondary School (preferred)

• Administrative experience (preferred)

• English (preferred)

• Day Shift (preferred)