Administrative Assistant, Human Resources - Edmonton, Canada - Boyle Street Community Services

Boyle Street Community Services

Verified Company

Edmonton, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Administrative Assistant, Human Resources (Employee Supports/Wicihitowkamik)

Contract Start Date:
May weeks duration)

Wage:
$18.00/hour

Hours:8:00 AM - 4:00 PM, 37.5 hours/week

Location:
Hybrid - Downtown Edmonton Office

Job Purpose:

"Despite great challenges we believe unhealthy cycles can be broken, new opportunities created and, through healing, health restored."

Reporting to the Human Resources Coordinator, the Human Resources Administrative Assistant will play a key role in supporting the Human Resources department in achieving administrative and accreditation goals.

The Administrative Assistant's main focus will be on maintaining and renewing employee files and updating employee driving documentation. The Administrative Assistant will also act to provide back-up administrative support to the Human Resources team.

"We stand with our clients, side by side, patiently and for as long as they want - a constant and consistent caring force"
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This position is funded by the Canada Summer Jobs Grant; to be considered for this position you must meet ALL the following requirements:

be between 15 and 30 years of age at the beginning of the employment period;

- be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment; and,
- have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.

Please note:
The availability of this position is dependent upon the confirmation of funding from Canada Summer Jobs.

Position Responsibilities

Support the team in collecting documents from managers and staff to ensure all files meet audit standards.
Work directly with outside insurance agencies in a professional manner.
Create process and procedure to ensure workflow is organized.
Digitally file employee documents and ensure tracking systems are properly maintained and updated.
Work on adhoc requests from the employee supports team, escalating to other members as needed.
Ensure direct supervisor is kept informed during the process of the document audit.
All other duties as outlined by program manager.
BSCS is more than a workplace. It is a community where everyone helps and contributes to the whole, and there is an expectation that all employees will take part in events (during the work week and occasionally during weekends and evenings). This includes fundraising campaigns, running community meals, medicine picking etc.

Qualifications

Having or working towards a degree or diploma in Human Resources Management, Business Administration or a related field.
1 year experience in customer service, human resources, social services or administration preferred.
Previous experience in a nonprofit organization preferred.
Ability to manage multiple projects and tasks at once, work within tight deadlines and respond to all inquiries in a timely manner.
Customer service mindset, ability to be patient and available
Strong attention to detail for following tracking lists, and creating offer letters.
Excellent computer skills and knowledge of Microsoft Suite is considered an asset
Ability to modify and accommodate process to best meet staff needs.
Meet all Canada Summer Jobs Requirements
Police Check with the Vulnerable Sector and Child and Youth Intervention Check completed within the past six months
Valid First Aid certificate or enrolled in a future course
Experience with and knowledge of Indigenous culture and ceremonies is considered an asset.

Why Work for Boyle?

All work done positively impacts the community and its members
Access to Lumino Health, including Stress & Wellness support
Employee activities and events throughout the year
Various training initiatives, and development opportunities

Boyle Street Community Services (BSCS) is a values-driven organization that believes our clients are the experts in their own life.

Your job will be to foster innovation with your team alongside our clients.

Clients, staff, and partners are vital members of the Boyle Street team, so we place emphasis on making sure that we address each other correctly by using preferred pronouns.

We invite you to let us know how to properly refer to you and your pronouns as you explore finding a professional home with us.

The health and safety of our clients and staff is of the utmost importance to our organization. Per Boyle Street's COVID-19 policy, all new hires are required to be fully vaccinated with the third booster dose.

Proof of full vaccination by means of immunization records from AHS, letter from a physician, or other health care provider is required prior to starting with BSCS.

Boyle Street Community Services aims to foster a work environment that is rich with Indigenous culture, te