Administrative Assistant Vir - Toronto, Canada - Sinai Health

Sinai Health
Sinai Health
Verified Company
Toronto, Canada

1 week ago

Sophia Lee

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Sophia Lee

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Description

Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care.

We provide excellent and compassionate care in hospital, community and home.

Comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, the Lunenfeld-Tanenbaum Research Institute and our system partner Circle of Care, we translate scientific breakthroughs, push boundaries for health solutions, and educates future clinical and scientific leaders.

At Sinai Health, we care, create possibilities and offer hope.

Sinai Health is looking for a skilled Medical Secretary who is aligned with our purpose to join our Medical Imaging team at our Mount Sinai Campus.


Responsibilities

  • Manage and support several busy clinics and radiologist offices for the Joint Department of Medical Imaging (JDMI) in the Division of Vascular Interventional Radiology (VIR)
  • Support the JDMI VIR radiologists at Sinai Health and UHN
  • Daily touch base with respective radiologist in clinic to determine workflow, assignments and tasks to be performed/completed to facilitate management of timely VIR procedures and associated tests
  • Action, facilitate and operationalize tasks and assignments as required by the VIR radiologists to ensure efficient processing with appropriate turnaround times
  • Provide administrative support of medical/professional personnel, including: acting in an independent manner to maintain written and/or electronic appointment/calendars of respective VIR radiologists
  • Provide efficient and effective reception responsibilities; organizing, modifying, escalating as necessary, and maintaining confidential electronic/paper filing and retrieval methods, systems and/ or formats as well as appropriate documentation as required
  • Manage, monitor, expedite and schedule Medical Imaging patient appointment/visits and respective tests for VIR patients
  • Provide cross site support/coverage as needed to ensure operations is not disrupted for VIR division
  • Organize, arrange, coordinate and communicate small to midsize formal and informal meetings/events
  • Provide functional supervision and leadership to on boarding or junior colleagues
  • Receive, greet and screen patients and visitors, obtain necessary information, direct patients and visitors to appropriate personnel
  • Answer, screen and forward telephone calls to appropriate personnel; respond to internal and external inquiries within scope of responsibility
  • Maintain office and other supplies at established inventory levels
  • Ensure office equipment is operational
  • Perform other related duties as required to support activities of the VIR division
  • Perform crossfunctional duties, as assigned or requested, consistent with the job classification


  • Job Requirements

  • Successful completion of a University Degree or College Diploma in Healthcare, Business Administration or Computer Science
  • Minimum of three years' administrative assistant experience, experience in a healthcare environment preferred
  • Applicants with proven equivalent, recent and related experience may be considered
  • Experience working in medical imaging is preferred
  • Proficient in Radiology Information System (RIS), ABELMed and CERNER
  • Proficient with medical terminology and transcription
  • Exercise considerable judgment/independence and utilizes knowledge of medical terminology/advanced functions in administration and word processing services to facilitate the production of complex, confidential documents/materials for the VIR radiologists
  • Ability to collaborate effectively and respectfully Advanced knowledge, skills and proficiency with computer software program, i.e. MS Office Word, Excel, PowerPoint, Access
  • Knowledgeable and competent in medical terminology
  • Excellent written and verbal communication skills
  • Ability to work with minimum supervision
  • Demonstrated superior organization skills and ability to prioritize competing tasks
  • Superior work ethic, professionalism, dependability, initiative and positive attitude
  • Ability to make decisions, exercise good judgment in dealing with confidential information and/or in responding to inquiries
  • Excellent attention to details and follows on outstanding issues
  • Knowledge and experience in project management preferred
  • Reliable and flexible with ability to work efficiently in a fast paced, multitasking and dynamic environment
  • Proven public relations skills
  • Demonstrated ability to work in a team environment, excellent work performance and attendance history
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