Human Resources Specialist - West Vancouver, Canada - First Nations Financial Management Board
Description
Position Overview
The First Nations Financial Management Board (FMB) is a national First Nation institution created by the _First Nations Fiscal Management Act _(FMA).
Reporting to the FMS Support Services Senior Manager, the Human Resource Specialist supports selected First Nation clients across Canada through remote and in-person Human Resource support.
Accountabilities
- Develops relationships with assigned clients that have an approved Financial Administration Law (FAL) to promote, build trust and secure buyin to implement their FAL and ultimately prepare for FMS certification;
- In collaboration with the First Nation client, conducts the FMS Support Services needs assessment and identify opportunities for remote accounting and training opportunities;
- Supports First Nation FAL clients to achieve FMS certification. "Support" in this context means facilitating, empowering, motivating, educating.
Human Resource Support Services
- In collaboration with the FMS Support Services Senior Manager, develops a Human Resources procedures manual and readiness assessment that focuses on client service delivery;
- In collaboration with the First Nation client and the FMS Support Services Senior Manager, develops a Human Resource support service schedule based on the priorities identified in the FMS Support Services readiness assessment;
- Ensures Human Resource Support Services provided to clients are within the terms and provisions of the client's Financial Administration law;
- Assists First Nation clients with remote (or inperson) Human Resources support as identified in the FMS Support Services readiness assessment.
Performance Management
- Assists First Nation clients with the development and maintenance of a performance management system;
- Assists First Nation clients to ensure timely and effective performance management processes;
- Provides First Nation clients support with developing, implementing, and maintaining employee succession planning and employee development initiatives.
Job Design
- Develops a database of job descriptions consistent of employment positions common within First Nation administrations;
- Assists First Nation clients with developing job descriptions for new positions while updating existing job descriptions as requested by the client;
- Assists First Nation clients with the process associated with implementing updated job descriptions.
Information Management
- Works with First Nation clients to develop and implement a process related to the creation and collection of Human Resource Management records;
- Works with First Nation clients to develop and implement a process related to the organization and classification of Human Resource Management records;
- Works with First Nation clients to develop and implement a process related to maintaining, protecting, and preserving Human Resource Management records;
- Works with First Nation clients to develop and implement a process related to Human Resource record retention and disposition.
General Human Resource Management Support Services
- Supports First Nation clients with developing a Human Resource Strategy if identified in the client's Human Resources Support Services readiness assessment.
- Supports First Nation clients with the development and implementation of the following standardized Human Resource management templates:
- Leave request forms (Sick, Vacation, Special leaves)
- Yearly Workplan template
- Midyear performance management template
- Yearly performance management template
- Any other templates as required
- Assists with the change management process associated with transitioning to a Human Resource Enterprise Resource Planning System (ERP).
Training and Capacity Development
- In collaboration with the FMS Support Services Senior Manager, develops a training plan based on the information provided in the initial needs assessment;
- Delivers training and capacity development including but not limited to:
- General Human Resource Management Support training;
- Information Management and Recordkeeping training;
- Job Design training;
- Performance management training and support.
Qualifications
- Postsecondary (undergraduate) degree in Business Administration or other HRrelated education preferred;
- CPHR professional designation preferred;
- Minimum of 5 years of experience in a Human Resource capacity; managerial experience an asset;
- Strong understanding and handson experience with HR Information Systems;
- Experience developing strategic HR plans;
- Ability to communicate in a manner that encourages an open, positive exchange of information;
- Strong listening skills;
- Demonstrated ability to develop collaborative an
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