Events Coordinator - Victoria, Canada - Passion and Performance Arts Inc.

Description

Responsibilities:

• Coordinate and execute all aspects of events, including planning, organizing, and managing logistics
• Collaborate with P&P members and staff
• Develop event proposals, budgets, and timelines
• Source and negotiate with vendors and suppliers to ensure costeffective solutions
• Manage event registration, attendee lists, and RSVPs
• Coordinate event setup, including venue selection, decor, audiovisual equipment, and catering
• Oversee event operations during setup, execution, and breakdown
• Ensure the smooth running of events by troubleshooting issues as they arise
• Conduct postevent evaluations to assess success and identify areas for improvement

Experience:

• Proven experience as an Event Coordinator or similar role
• Strong upselling skills to maximize revenue opportunities
• Excellent time management skills to meet deadlines and manage multiple projects simultaneously
• Effective communication skills to liaise with clients, vendors, and team members
• Hospitality mindset to provide exceptional customer service to attendees
• Strong organizational skills to plan and execute events seamlessly
• Ability to negotiate contracts with vendors and suppliers
• Experience in marketing events to attract attendees
• Proficient in budgeting and financial management for events
• Positivity and desire to be a true ambassador of Passion and Performance.
• Proficiency in Excel, Word, Dropbox, etc.
• Familiarity with Mindbody and Eventbrite an asset, but not required.

Note:
This job description is not intended to be all-inclusive. Contractor may perform other related duties as negotiated to meet the ongoing needs of the organization.


Job Type:
Part-time


Salary:
$20.00-$24.00 per hour


Expected hours:
No less than 20 per week


Benefits:

• Flexible schedule
• Onsite parking

Flexible Language Requirement:

• French not required

Schedule:

• Day shift
• Weekends as needed

Supplemental pay types:

• Bonus pay

Ability to Commute:

• Victoria, BC V8Z 3L2 (required)

Ability to Relocate:

• Victoria, BC V8Z 3L2: Relocate before starting work (required)

Work Location:
Hybrid remote in Victoria, BC V8Z 3L2