Administrative Assistant - Milton, Canada - Halton Healthcare Services

Halton Healthcare Services

Verified Company

Milton, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Ref #:918328

Specific Department and Program:
Milton Family Practice

Location:
Milton

Posted Date:
Apr 24, 2023

Posting #:

Non-Union

Position:
Administrative Assistant

Department:
Administration

Status:
Temporary Full-Time - 8 months

Hours:
Monday to Friday - 7.5 hour days. Must be available for occasional early morning and evening meetings.

Site:
Milton District Hospital

Halton Healthcare's vision of Exemplary patient experiences, always, goes beyond just the patient experience; it has shaped our entire culture and remains at the core of every interaction in our organization, from our patients & families to our staff, physicians and volunteers.

We believe in exemplary PEOPLE experiences always

At Halton Healthcare you will thrive in a healthcare culture and environment that embraces inclusion, diversity and belonging with 'exemplary patient care, always' at the heart of everything we do.

We empower our people to be the very best they can be so they can make a difference for our patients and the communities we serve.

Halton Healthcare takes great pride in providing quality, compassionate healthcare services to our rapidly growing communities.

As a progressive and vibrant healthcare organization, we are committed to being an innovative center of excellence in community hospital care.

This is what you'll be doing:

Reporting to the Program Director at the Milton District Hospital, approximately 40-50% of duties will be focused on providing administrative support to the MDH Associate Chief of Staff/Program Director and Physician Chiefs of Services at MDH.

Duties will include calendar and on-call management, composing and typing correspondence, scheduling meetings, presentations and interviews as requested, preparing meeting agendas, providing appropriate supporting documentation, attending and taking minutes of meetings as assigned.

The remainder of this position will be focused on support for the nursing management teams including taking minutes for staff meetings, assisting with management of e-schedule time keeping as well as electronic schedule preparation and clean up.

This is what you'll need to do it:

Halton Healthcare endeavors to hire individuals who are competent in their chosen profession and who exemplify our mission, vision and values of accountability, respect and compassion which guide our individual behaviors and attitudes.

Office administration diploma from a recognized college or equivalent experience required
Minimum of 5 years' experience in a similar position required
Proficient in the use of Electronic Schedule (Eschedule). Required
Experience working in a hospital or other clinical setting preferred
Medical Terminology Certificate or equivalent experience required
Working knowledge of Visio and Adobe Acrobat Professional would be preferred
Minimum 65 wpm typing speed required
Extensive experience taking minutes of meetings required
Extensive experience in managing the calendars of multiple individuals
Demonstrated ability to effectively prioritize and organize multiple projects with strict deadlines
Demonstrated tact, diplomacy and confidentiality
Exceptional customer service skills
Excellent verbal and written communication skills
Selfdirected and able to work effectively with mínimal supervision
Demonstrated commitment to ongoing learning and able to learn new tasks quickly
Able to meet the physical demands of the position which requires frequent sitting, standing, bending and reaching

Date Posted:
April 24, 2023

Internal Applicants due by:
May 1, 202- In accordance with Directive #6, Halton Healthcare has implemented a COVID-19 Vaccination and Management Policy. All new hires must be fully compliant with our Policy as a condition of employment with Halton Healthcare.

Successful applicants will be required to provide proof of vaccination or proof of a documented medical exemption as part of the hiring process.

In accordance with the _Accessibility for Ontarians with Disabilities Act _and the _Ontario Human Rights Code, _Halton Healthcare will provide accommodations throughout the recruitment and selection process.

_If you require an accommodation, we will work with you to meet your accommodation needs to ensure your equal participation.

All personal information is collected under the authority of the_ Freedom of Information and Protection of Privacy Act._
Halton Healthcare is a smoke free facility in and around all three sites. Smoking is not permitted on hospital properties. We thank everyone who works at or visits our hospitals for respecting this healthy initiative. We are also a scentfree environment for all employees and visitors to accommodate individuals' health concerns arising from exposure to scented products, We ask for everyone's cooperation in our efforts to accommodate health concerns._
All Halton Healthcare staff, professional staff and v