Project Coordinator - Nanaimo
5 hours ago
Job description
Reporting to the Senior Project Manager, Facilities Management and Development, the Project Coordinator plays a key role in the effective management and coordination of unit 4 (financial system), Campus/facilities project coordination, and sustainability at VIU.
The Coordinator contributes to aligning physical space usage with the university's academic, research, and administrative priorities.Responsibilities include supporting the planning and implementation of space moves and renovations, managing aspects of FMD financials, coordinating contractors/vendors, equipment installations, and assisting in the delivery of capital and minor projects.
This position is instrumental in gathering and maintaining sustainability data, preparing progress updates, and coordinating tasks across multiple stakeholders to ensure efficient project execution in alignment with VIU's strategic objectives.
Coordinate and support internal planning initiatives, including moves, renovations, and space reallocations across all campuses.Maintain and update inventory database, ensuring accuracy for planning, reporting, and operational decision-making.
Collaborate with internal stakeholders to gather sustainability requirements and support utilization strategies.
Assist in the planning and delivery of capital and minor facilities projects, including tracking milestones, scheduling, and document control.
Prepare regular project updates, reports, and records to support informed decision-making and compliance with institutional standards. Prepare VFA reporting to the Ministry as well as coordinate activities and support the FMD team as required.
Support logistical planning for department relocations and ensure minimal disruption to operations during transitions.
Communicate effectively with both internal and external partners to support the efficient execution of sustainability reporting initiatives.
Assist in monitoring project budgets, tracking expenditures, making purchase requests, and ensuring cost-effective delivery of initiatives.
Various other administrative duties to support the work of Facilities Management and Development as assigned.
Required Qualifications:
Diploma in a related field and 5 years' directly related experience. An equivalent combination of education and experience may be considered.
Ability to work on multiple projects with competing demands and deadlines.
Strong communication skills with a proven ability to convey information to key technical staff, senior leadership, and business/academic stakeholders.
Proven ability to coordinate cross-functional teams.
Excellent interpersonal and planning skills. Working knowledge of UNIT4, PM software, a must.
Experience working with Unit 4 financial information software.
Experience working with PMWEB project management software.
Experience with sustainability tracking and reporting.
Experience with Microsoft Office Suite/365.
Preferred Qualifications:
Experience working in a post-secondary institution or public sector organization.
VIU is pleased to offer eligible employees a comprehensive benefit plan; ample paid holiday time; professional development opportunities and a desirable pension plan.
As part of the VIU campus community, our employees work with supportive colleagues within an encouraging environment and are provided with the tools and training that promote learning and development.
The perks of VIU employment are multiple, and include well-being initiatives and services, strategic discounts, and flexible work opportunities.Note:
Short-listed candidates must provide original transcripts, or applicable original certifications at time of interview.
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Vancouver Island University (VIU) is collectively committed to building and sustaining a diverse and inclusive working and learning environment for faculty, staff, and students.
In our journey towards greater diversity, we invite applications from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities, persons of all gender identities and sexual orientations who bring value to the VIU community through their lived experiences.
We encourage members of all equity-seeking groups to self-identify within their application cover letter.When a candidate voluntarily discloses this information in their cover letter, the information will be used only for the fulfillment of the career opportunity.
Disclosure and/or self-identification with an equity-seeking group will not lead to advantageous treatment of a candidate who is not qualified.
Similar jobs
We are a group of professionals with a variety of expertise within pre-construction, construction, and post-construction. · Above all, we are a group of individuals with unique experiences and at EllisDon, we choose to celebrate the strength in our differences, · every day.In cas ...
1 month ago
The Project Coordinator plays a key role in the effective management and coordination of unit 4 (financial system), Campus/facilities project coordination, and sustainability at VIU. · ...
1 day ago
The Capital Projects Coordinator plays a key role in overseeing the full lifecycle of assigned capital construction projects, · ensuring contract compliance, · quality workmanship, · and accurate documentation of project related changes. · ...
3 days ago
Nanaimo Ladysmith Public Schools seeks a Capital Projects Coordinator to oversee capital construction projects from planning through completion. · ...
1 week ago
The Capital Projects Coordinator plays a key role in overseeing the full lifecycle of assigned capital construction projects. · ...
1 week ago
We are seeking a meticulous and detail-oriented construction Estimator/Project Coordinator to join our dynamic team. As a construction Estimator/Project Coordinator, you will be responsible for analyzing construction blueprints, · Project Evaluation: Review and analyze project pl ...
1 week ago
The Capital Projects Coordinator plays a key role in overseeing the full lifecycle of assigned capital construction projects, acting as the Owner's Representative to ensure contract compliance, quality workmanship, and accurate documentation of project related changes. · ...
3 days ago
We are seeking a Capital Projects Coordinator to join our team at Nanaimo Ladysmith Public Schools (SD68). As a Capital Projects Coordinator, you will play a direct role in shaping safe and inspiring learning environments for students and staff. · ...
1 week ago
We are currently seeking a motivated and organized Project Coordinator to join our team in a permanent, full-time role. · This position plays a key role in supporting project delivery by managing project tasks and ensuring the team has the tools, resources, and support needed to ...
2 weeks ago
The construction project coordinator will coordinate subcontractors activities, evaluate daily operations, plan and prepare construction schedules and milestones and monitor progress. · ...
1 month ago
Project Coordinator Role · This role involves handling administrative tasks for project managers and supervisors to ensure projects run smoothly. · Meet safety requirements · Share budgeted production information with supervisors · ...
2 weeks ago
We are looking for a Travelling Project Coordinator to support the end-to-end delivery of large-format retail construction projects across Canada. · Assist Project Manager and Superintendents with project execution across Canada · ...
1 month ago
Capital Projects Coordinator at the Cowichan Valley Regional District (CVRD) in Duncan BC. · ...
6 days ago
We are looking for a Travelling Project Coordinator to support the end-to-end delivery of large-format retail construction projects across Canada. · Assist Project Manager and Superintendents with project execution across Canada · Track RFIs , submittals , schedules , change ord ...
1 month ago
The Cowichan Valley Regional District (CVRD) is accepting applications for a regular full-time Capital Projects Coordinator position. As part of the Facilities Division within the Community Services Department, this individual will plan, coordinate, and deliver capital projects a ...
1 week ago
The Cowichan Valley Regional District is seeking a motivated and collaborative individual to play a key role in planning, coordinating, and delivering capital projects across a wide range of community spaces. · ...
1 week ago
+Located on Vancouver Island just 50 km north of Victoria and 30 km south of Nanaimo... · +Degree or Diploma in Building Science... · ...
1 week ago
The Cowichan Valley Regional District is now accepting applications from prospective candidates as a regular full time Capital Projects Coordinator (Facilities) in the Facilities Division within the Community Services Department at the Cowichan Valley Regional District (CVRD). We ...
1 week ago
The OpportunityThis role is ideal for an organized and proactive administrator with strong accounting fundamentals who is interested in growing within the residential construction industry. · ...
1 month ago
The Cowichan Valley Regional District is now accepting applications for the regular full time position of Capital Projects Coordinator - Parks & Trails within the Parks & Trails Division on the Operations Department at the CVRD. · The picturesque Cowichan Valley offers a warm cli ...
2 weeks ago