Camp Administrator - Oakville, Canada - YMCA of Oakville

YMCA of Oakville

Verified Company

Oakville, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

We are looking for an enthusiastic, pro-active, detail oriented and values driven administrator to join our camp team

Nature and Scope

The camp administrator will work closely with our camp team and provide support to camp staff throughout the summer with enquiries questions and information regarding campers, sites, registrations/cancellations.

Supporting the Camp Supervisor in the planning of camp interviews, training and be expected to attend all weekly camp staff meetings.

Work Schedule

Part time, approximately 10 hours/weekly from March

May 202

Seasonal, Fulltime hours 35hrs a week from June
September 1, 2023; Monday
Friday between the hours of 7am6pm.

Salary & Benefits

Rate of pay $16.48/hour.
Complimentary YMCA membership which encourages you to embrace the Y's philosophy of health and wellbeing.
Opportunities for professional development and career growth.
Immediate enrollment in our EAP (employee Assistance program) which gives you and your immediate family members access to a variety of physical, mental health, wellness and other resources.

Locations:
YMCA of Oakville, 410 Rebecca Street, Oakville

Responsibilities:

Administration

Assists in administrative functions in preparation for the camp season and camp training. To include trip booking and payments, invoice billing, supply shopping, purchase card reports, uniform orders, and staff name tags.
Attends and participates in all staff training and weekly staff meetings.
Ensures accurate completion of attendances and bus roosters on a weekly basis.
Printing camp/bus rosters twice a week and ensures rosters contain the correct information.
Supports in the planning and arranging of thirdparty contracts, payments, and insurance.
Coordinates bus schedules, bus routes and ensures camp directors receive updated rosters weekly.
Assisting with phantom campers and ensuring the roster is completed and shared with the appropriate staff.

Family Communication

Ensures family inquires and concerns are followed up on in a timely and courteous manner (within 24 hours) and escalates in a prompt & professional manner to the Camp Supervisor.
Sends weekly parent newsletter to all camp families throughout the summer.

Human Resources & Volunteer Development

Assists with the orientation and training of summer camp counsellors, volunteers, and placement students.
Works effectively as part of the camp team and within the YMCA to assist in the achievement of group and organizational goals.
Models' appropriate behavior in all interactions with coworkers, other YMCA staff and the public, ensuring behavior always aligns with YMCA core values.

Requirements:

Postsecondary education in a related field (or in process)
12 years of experience working in a summer day camp or residential camp program and customer service experience
Proficient with Microsoft Word, Excel and PowerPoint
Strong written and verbal communication skills
Strong interpersonal communication skills and conflict resolution skills
Strong teamwork and leadership skills
Standard First Aid and CPR 'C' (prior to the first day of camp)
Must have a current and valid police record check with vulnerable sector screening
Must provide proof of being fully vaccinated against covid19 or provide valid proof of exemption on grounds that are protected under the Human Rights code

The position requires the following

Association Core Competencies:

quality focus, relationship building and collaboration, commitment to organization mission, vision and values, communication, diversity and inclusion, integrity, and trust.

How to apply

This posting closes on February 1, 2023.

We at the YMCA of Oakville value the diversity of people and communities, and we are committed to excellence and inclusion in our Association.

We are an equal opportunity employer.

If you are invited for an interview and require accommodation or have any questions about the interview process, please let us know.