Admin Assistant - Toronto, Canada - RepRisk AG

RepRisk AG

Verified Company

Toronto, Canada

6 days ago

Posted by:

Sophia Lee

beBee Recruiter

Description

About You
Are you a highly organized, confident person with an approachable personality? You easily connect, communicate, and work with all levels of seniority? Are you highly detail-oriented while maintaining a pragmatic outlook without compromising quality? If your answers are YES - this is the perfect role for you

Your Responsibilities
The Administrative Assistant plays a crucial role in supporting RepRisk's growth and its global reach. You will support the team in Toronto as well as virtually each department head.

Moreover, you will be:

Representing the Toronto team as the first point of contact for internal stakeholders and external providers; therefore, you will be expected to be in the office (at least 3 times/week)
Managing office supplies by checking supplies stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Planning events (e.g., Summer and Winter parties, Lunch&Learns) with an eye for sustainable choices
Submitting and reconciling expense reports
Preparing and monitoring invoices in our dedicated expenses app
Planning and booking travel arrangements for incoming visitors
Nurturing relationships with property management to facilitate Toronto 2023 office expansion
Coordinating repairs to office equipment and other office procedures as required and in collaboration with IT Support when needed
Creating internal presentations and coordinating global and local team meetings (e.g. team events, workshops, and training)
Handling multiple adhoc projects (i.e expand Admin Guide and Toronto Team Guide regarding office procedures and best practices)
Support the budgeting process for the local office and keep an overview of the running costs and investments

You Offer

Experience in a similar role
Experience in a fastpaced, highgrowth business
Strong project management skills, a flair for digital solutions, and the latest productivity tools
Advanced skills in MS Word, Excel, and PowerPoint are essential
Experience with MS SharePoint and MS Teams is an advantage

About Us
RepRisk is a rapidly growing global company and a pioneer in the ESG data science field.

Our goal is to make the world a better place by creating transparency in the business world - we are driving positive change via the power of data.

We combine AI and machine learning with human intelligence to analyze public information and identify environmental, social, and governance (ESG) risks.

We serve as a reality check for how companies conduct their business around the world - do they walk their talk when it comes to human rights, labor standards, corruption, and environmental issues?

We Offer

Flexible working hours and arrangements
An entrepreneurial, international, and dynamic work environment
A shared mission to drive accountability and responsible behavior of companies, thus creating positive change
A company that embraces diversity, because life would be boring if we were all the same

Benefits: