Manager, Finance Operations - Ottawa, Canada - Alterna

Alterna
Alterna
Verified Company
Ottawa, Canada

4 weeks ago

Sophia Lee

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Sophia Lee

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Description

Scope of Position
Reporting to the VP, Finance, the Manager, Finance Operations provides overall leadership and direction towards the achievement of the team objectives as well as maintaining a high standard of operational effectiveness, efficiency, and level of service to both internal and external clients

The Manager, Finance Operations oversees a large multi-functional team covering three distinct areas: Accounting, Payroll and Accounts Payable


Major Responsibilities

Accounting team activities which include:


  • Assigning balance sheet reconciliations duties to ensure that there is an oversight and reconciliation schedule based on risk, volume of transactions and potential member impact
  • Ensuring that staff are diligently following up for the resolution of outstanding items and/or errors, including support as needed to expedite the ultimate resolution
  • Escalating any lingering or highrisk issues to Departmental Managers, VP, Finance and/or CFO to expedite resolution
  • High level understanding of Treasury activities and the oversight on the preparation of the journal entries for all trades and reconciliation of all related bank accounts
  • Oversight on the product balancing function, ABM settlement and all settlements for the sale of bank products such as bank drafts, foreign exchange, etc.,
  • Oversight of the Capital Assets and Lease function including maintenance of asset register, reviewing the depreciation and capital lease interest budget/forecast and oversight of the annual impairment testing of Capital Assets

Payroll team activities which include:


  • Oversight of the payroll team to ensure no delays or significant errors/issues for a multiprovince, biweekly payroll
  • Responsibility for the second level review and sign off of all payroll changes done prior to transmittal to the payroll provider
  • Ensuring policies and multiprovince regulations are followed
  • Ensuring that all payroll related accounts (such as CRA, Ministry of Ontario, Revenue Quebec) remain in good standing
  • Oversight of the yearend balancing process including ensuring the timely production of T4 slips and other yearend filings to mitigate any issues with CRA, etc.,
  • Oversight of the preparation of the quarterly forecast and annual salaries and benefits budget

Accounts Payable team activities which include:

  • Oversight of the Accounts Payable team to ensure that payments are issued in an accurate and timely basis with a strict adherence to internal controls

Other duties:


Oversight and overall management of the Finance Operations:

  • Developing and setting annual departmental goals
  • Leadership, coaching, training, and professional development of staff
  • Allocation of work to a large, multifunctional, tiered team based on departmental and corporate priorities
  • Ongoing monitoring of staff performance
  • Active participation in the annual external audit and periodic internal audits
  • Ownership of accounting system, Sage 300, approving access and oversight of periodic maintenance

Participation in corporate projects to ensure that any impacts to the Finance Operations department are adequately considered and implemented by:

  • Analyzing the initiatives with regards to the impact that the change will have on the Accounting system, Finance Operations staff and processes already in place
  • Providing Accounting expertise

Expectations / Outcomes

  • Alterna Savings and Alterna Bank will have complete, accurate and timely financial reporting for Senior Management, regulators and other external stakeholders
  • Budgets and Forecasts will be prepared within the established timetable and will be free of material errors
  • The payroll will be processed without disruption and with no significant errors
  • Vendor payments will be made accurately and in a timely fashion to minimize late fees and penalties
  • Statutory accounts will be held in good standing

Contacts

  • Executive Leadership team
  • Vicepresidents and Directors
  • Departmental and Branch Managers
  • Outsourcing partners

Qualifications

Educations / Certifications / Experience

  • Recognized professional accounting designation
  • A minimum of 5 years of equal experience in managing Accounting, Accounts Payable and Payroll teams

Knowledge / Skills

  • Expert knowledge of International Financial Reporting Standards
  • Knowledge of Federal and Provincial regulations/reporting requirements relating to the preparation of payroll
  • Intermediate knowledge of Microsoft Office suite of products, specifically Excel and Word (VLOOKUP and Pivot Tables a must, strong knowledge of formulas)
  • Strong knowledge of Accounting/Finance/Payroll systems including Sage 300 and ADP

Competencies

  • The ability to provide excellent service to internal and external clients
  • The ability to communicate effectively with clients
  • The ability to effectively supervise and train a large number of staff
  • Excellent professional judgment and decision making
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