Administrative Assistant - Coldbrook, Canada - ServiceMaster Restore of The Valley

ServiceMaster Restore of The Valley

Verified Company

Coldbrook, Canada

3 weeks ago

Posted by:

Sophia Lee

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Description

Job DescriptionJob DescriptionReporting to the General Manager, the Administrative Assistant is responsible to support the General Manager, Controller and Project Manager with daily administrative procedures and processes to facilitate the efficient operation of the organization.

At ServiceMaster of the Valley, we pride ourselves on building a positive work experience by prioritizing teamwork, mutual respect, and dedication to our clients.

We are looking for an Administrative Assistant who can support our growing team, contribute to our positive work culture, and learn new skills along the way

DUTIES & RESPONSIBILITIES
The following is a list of the essential duties and responsibilities of this job. The tasks and time spent performing each task may vary as business needs require.

DUTIES

Schedule cleaning appointments with clients and ServiceMaster staff
Organize workflow of area rug cleanings, pickups and deliveries
Schedule and post social media content on various platforms
Inform relevant internal and external parties of customerrelated work requiring attention
Assist with reception duties as needed
Keep personal work space neat and orderly
Maintain discretion in all dealings
Ensure safeguarding and confidentiality of all customer lists and internal proprietary information and work products
Perform other duties as they may be assigned by the General and/or Project Manager

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty listed above satisfactorily. The requirements listed below are representative of the knowledge skills and abilities required.

Characteristic and Ability Requirements

Ability to communicate expectations and requirements to crew/staff
Effective communication skills both written and verbal
Ability to engage clients in conversations to service their needs and meet expectations
Pride taken in providing clean residential and commercial environments to clients
Strong attention to detail and ability to multitask
Demonstrated sound work ethics
Proven ability to build and maintain strong working relationships
Flexible, adaptable and able to work effectively in a variety of settings
Works well independently and in a team environment

Educational Requirements

Education Required:
High School Diploma

Other Education/Certification/Training preferred:
Office Administration Courses or Relevant Work Experience

Work Experience Requirements
Work experience required: - 3 years in an administrative capacity

Job related experience required:
Experience working in a cleaning or construction company would be an asset but is not required

Technical Requirements

Equipment:
Calculator, Computer, Photocopier, Telephone,

Software:
Word, Excel, Gmail, social media platforms

Other:
WHIMIS Training, First Aid (we will train)

Physical Requirements
This position requires moderate level of physical exertion; occasional lifting of up to 25 pounds. Low intensity of sensory effort is required.

Working Conditions
While in the office, there is low risk of exposure to adverse working conditions.

This position requires the individual to perform occasional duties in a warehouse environment and may have occasional exposure to changes in temperature and odours.