Administrative Assistant - Vancouver, Canada - Adaptive Talent

Description

Job Summary
We are seeking an Administrative Assistant to join our team.

This role involves supporting our executive team in a fast-paced environment with a focus on proactive communication, meticulous attention to detail, and timely execution of tasks.

Responsibilities and Duties

Proactive Communication:

Act as the primary point of contact for the executive team, proactively handling correspondence with clients, stakeholders, and employees.

Detail-Oriented Task Management:

Manage and coordinate schedules for the executive team with a keen eye for detail, ensuring that all meetings, deadlines, and tasks are prioritized and completed on time.

Meeting Preparation:

Meticulously prepare materials for meetings, take detailed minutes during sessions, and ensure all participants are promptly informed of decisions and action items.

Project Coordination:

Assist in planning and executing projects, tracking progress against goals, and reporting status to the executive team in a timely manner.

Administrative Support:
Perform various administrative tasks with precision, including managing files, responding to inquiries, and arranging travel and accommodations.


Qualifications and Skills

Experience:
Previous experience in an executive support role is preferred

Education:
Bachelor's degree in Business Administration or related field is preferred

Excellent written and verbal communication skill.

Strong time management and prioritization skills

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint)

If you are a dedicated professional who is ready for a new challenge with a great team, please respond with a cover letter and copy of your resume.

Salary:
$20.00-$30.00 per hour


Benefits:

• Dental care
• Extended health care
• Paid time off

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (required)

Language:

• Mandarin (preferred)

Ability to Commute:

• Vancouver, BC V6Z 1Y6 (required)

Work Location:
In person