Cds Administrative Assistant - Ottawa, Canada - Club Demonstration Services

Club Demonstration Services

Verified Company

Ottawa, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Bilingual Administrative Assistant

Have you ever been to Costco and received a free sample? If so, it's likely come from one of our employees.

For more than 35 years, Club Demonstration Services (CDS) has helped Costco members make shopping decisions and shaped the identity that Costco is perhaps best known for its awesome free samples.

As the in-house product sampling company for Costco Wholesale, CDS has friendly, professional and talented employees who provide high quality product demonstrations and marketing services to Costco Wholesale and its vendors.

Under direct supervision, the Administrative Assistant is responsible for providing effective administrative and secretarial support for the Country Manager and assigned departments.

The Administrative Assistant is responsible for handling day-to-day tasks and activities as assigned.

Responsibilities:

Acts as a key liaison between Canadian leaders in operations and sales teams to ensure concise and consistent communication is provided. Supports team in efforts to manage, document, and deliver all aspects of projects.
Collaborates with and supports the efforts of crossfunctional partners while maintaining strong partnership with global teams to ensure overall satisfaction.
Typing, filing, and financial recordkeeping
Weekly Excel Reporting and Analysis
Support with Internal & External PowerPoint presentations
Scheduling and coordinating meetings and conferences
Support with Team Building & Engagement calendars and communication
Ownership of monthly, quarterly, and annual Team Event organization
Procuring office supplies, coordinating office mail
Answers nonroutine correspondence and assembles highly confidential and sensitive information
Provide effective customer service for all internal and external customers by communicating effectively both oral and in writing
Deals with a diverse group of external callers and visitors as well as internal contacts at all levels of the organization

Position Requirements:

A) Work Experience/Education Required:

Ideally possesses two (2) years related experience as an Administrative or Executive Assistant Support
Previous experience with executive level reporting, calendar management and travel arrangements
Communications and Customer service experience are assets
Strong is required to plan, prioritize and organize diversified workload
High School diploma
Office Administration certificate or diploma a plus
Preference to be fluent in French and English (verbal and written)

B) Functional Knowledge and Business Expertise Required:

Exposure to a networked environment using a Windows and/or Windows like Interface
Medium to Advance use of Microsoft Office Suite (Outlook, Word, Excel, Power Point and

Access)

Other Responsibilities:

Position may be required to perform other related duties as assigned. The above statements are intended to describe the general nature and level of work being performed.