Project Manager, Consulting - Vancouver, Canada - MCI Group

MCI Group

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

We are a global engagement and marketing agency that creates human-centric touchpoints that unleash the power of people to deliver innovation and growth.

Firm believers in the power of building community since 1987, we are helping brands, associations and not-for-profit organisations solve their key people challenges through our core expertise: Live & virtual events, Strategic & digital communications and Consulting & community solutions.

We are an independently owned agency, headquartered in Geneva, Switzerland, with a global presence of 60 offices in 31 countries.

Main Responsiblities:_
Lead, develop and support program project management by managing logistics and timelines related to the destination, venue, audiovisual, exhibition, speakers, F&B, travel, accommodation, social events, transportation and other outside vendors and partners during the planning.
Effectively plan and execute all details from start of program to successful execution, while maintaining strong client relationships and being one of the key points of contact for clients
Manage multiple client projects coordinating all program elements such as registration, abstract services, speaker management, sponsor & exhibit fulfillment, production, venue logistics, collateral needs, food and beverage, marketing, etc.
Manage and coordinate all suppliers and other third parties
Responsible for conference profitability and ensuring high levels of service delivery
Prepare and maintain key program documents (timeline/critical path, function sheets, confirmation and welcome letters, itineraries, etc.)
Creation, management and reconciliation of budgets, final accounting of project revenues and expenses
Manage supplier RFPs, negotiations and contracts & services
Supervise and train project coordinators and assistants, onsite staff, and event contractors
Support other Project Managers and staff in the Operations department, as required by
Maintain uptodate documentation and user manuals, while working with colleagues on developing new templates
Description of the Relationships:_
Reports to Senior Manager, Consulting & Community Solutions
Works in collaboration with project team and MCI Canada leadership
Maintains professional relationships with clients, suppliers and temporary staff
Provides a highlevel of customer service to conference delegates, as a first point of contact
Job Requirements:_

Event Experience

Minimum 5 year experience in Hospitality/Event Management

Education

Degree or Diploma in Hospitality/Event Management or related field, or equivalent experience preferred
Superior organizational, analytical, and decisionmaking skills
Handling conflicting priorities and managing time on projects with different timelines and needs. You will work in a fastpaced, deadlineoriented team environment. You require project management experience, including direction of workflow, assignments, and monitoring of tasks within the project team and of your direct reports.
Experienced with building productive relationships
You must establish strong relationships with internal business clients and international suppliers to ensure best meeting practices, economies of scale and positive collaboration and communication style is essential. Strong collaboration and listening skills with clients and internal team members/leadership are important.

Collaboration and selfgovernance

Able to work both independently and with specific project teams for individual events
Innovative and creative mindset
We strive to deliver bestinclass events and experiences; you must be able to deliver strategic, innovative meeting design and consultative event planning by providing creative meeting and event ideas, communicating a vision for the overall program, and providing researched program proposals.
Concise and precise communication skills
Excellent verbal and written professional communication skills are essential, with the ability to communicate clearly and effectively with nontechnical users
Quick and efficient, with a strong attention to detail
Specific Technical Skills:_

Strong computer skills required including

Expert level in MS Excel
Strong MS Word
Experience working with a variety of data management systems an asset
Knowledge of HTML or basic level coding an asset
General comfort with new technologies a quick learner on new platforms
Experience working with virtual systems, such as Pheedloop, ePly, Eventbrite, Conexsys, Cadmium, Erbium etc. an assetfluent written and spoken English is essential. French is an asset

Additional Local Requirements:
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